Division Operations Coordinator
Blinn College
Posting Details
The position will also assist students related to: selection of majors, course enrollment, and transfer information. Required Quals Summary 1. Bachelor’s Degree
2. Experience with data analysis Special Notes To Applicants It is imperative that all fields of this application form be properly filled. This is a 12 month, benefits eligible position. Blinn College pays 100% of health insurance for full time employees, 50% for dependents, and two times your annual salary in life insurance benefits. Optional coverages can begin on your first active duty date. If you would like to review insurance benefits in advance, you can access the New Employee Benefits Guide online, http://www.ers.texas.gov/PDFs/NEBG-HE.pdf Leave time includes 96 hours vacation, 40 hours discretionary and 16 hours personal each year and 8 hours sick each month. Paid leave for college designated holiday’s, spring break, Thanksgiving and Christmas break (approx. 25 days per year) Quick Link https://employment.blinn.edu/postings/12152 Position Details Principal Accountabilities Principal Accountabilities 1. Obtain and maintain an in-depth understanding of the division’s measurement criteria and the systems and reports that display and analyze recruitment and retention data while promoting continuous process improvement and increased visibility for the college as it relates to assessment, data collection, and representation in collaboration with other college departments.
2. Design, develop, and produce ad hoc reports and analyses by assimilating data from institutional databases and records to support the division Programs; including the maintenance of appropriate records. Ex. Majors Project & Report, Lost Grads, graduation, employment, program review, enrollment comparison figures and student rosters. Prepare complex mathematical comparisons in tabular and graphic format, make recommendation to Dean based on analysis of data.
3. Collect assessment documents and ensure that these are turned in on time.
Implement and oversee data entry of Student Perceptions of Instruction (SPOIs), and alike work.
4. Advise students and support enrollment recruitment and retention – including assisting with student registration, directing students to appropriate articulation/transfer agreements applicable to their goals. Draft and update articulation agreements as directed, ensuring compliance.
5. Provide Academic Support to the division by ensuring the division has all required documents for faculty credentials, that new faculty have the proper documentation, orientation, and mentoring to successfully meet student needs, monitor the Faculty Load Report for compliance, ensure that course syllabi are posted on the web site within seven days of the class start date, track Official Day Rolls, evaluations, and related items for faculty.
6. Keep curriculum, catalog, division web site, degrees/certification plans up to date ensuring compliance with state requirements.
7. Provide Division Support – Assists in program coordination, admissions, registration, database maintenance, textbook ordering, graduation activities, Division record keeping, division telephone directory updates, web site updates, mailbox updates, schedule meetings for Deans and Assistant Deans with college constituencies, maintain Division administrative procedures manual, division space usage, and alike duties.
8. Call for equipment repairs and HVAC issues in the classroom Inspect rooms and equipment for repairs and maintenance.
9. Monitor inventory and purchasing Stock, replenish, ensure working order for copiers, printers, fax machines, etc.
10. Help Recruit Advisory Board Members for technical programs. Assist with Advisory Board meetings: at a minimum, twice per academic year.
11. Facilitate travel requests for full- and part-time faculty.
12. Performs other duties as assigned. Minimum Qualifications Minimum Qualifications 1. Bachelor’s Degree or higher degree
2. Experience with data analysis Minimum Competencies Minimum Competencies 1. Excellent customer service skills
2. Strong knowledge of Office Suite including Excel, and Access, to produce tabular and graphic reports.
3. Ability to multitask and pay close attention to detail.
4. Excellent communication skills and customer service and people skills.
5. Accountability, Leadership, Assertiveness and Trustworthy
6. Analytical Thinking and ability to work comfortably with numbers, and mathematical projections
7. Ability to establish and maintain effective working relationships with students, staff, faculty, parents and the general public. Preferred Qualifications Preferred Qualifications 1. Bachelor’s Degree in a Business or related field. Preferred Competencies Preferred Competencies 1. Experience with enrollment, registration, and/or operational issues
2. Experience with enrollment data, knowledge of general THECB academic guidelines and/or general understanding of academic issues
3. Experience with planning and/or execution of student and faculty travel and/or solid background in band and sports management operational issues Working Conditions Are there particular working conditions associated with this job that should be noted (I.E., working environment, hours of work, workspace, etc.)? No If 'Yes', please explain Physical and Mental Requirements Physical and Mental Requirements: Light lifting, under 15 lbs., Light carrying, under 15 lbs., Simple grasping, Hearing (with aid), Hearing (without aid), Writing, Counting, Reading, Telling time Custom Text One Environmental Requirements Environmental Requirements: Travel by car (enter percentage of time in below field) Custom Text Two Must be able to travel to all Blinn campuses on a regular basis. Supplemental Questions
VEVRRA Federal Contractor – Priority referral protected veterans requested.
Position Information Requisition Number 2024073P Position Title Division Operations Coordinator Salary Range $43,028 yr DBM Rating C41 Job Type Full Time Job Category Professional/Staff Anticipated Start Date 10/14/2024 Campus Bryan Application Deadline Extended Open Deadline FLSA Exempt Security Sensitive? Yes Work Hours 8-5 Position Summary Information Objective The Division Operations Coordinator is responsible for carrying out all administrative and managerial tasks for the division. The position will also produce and analyze reports and data information to assist Division leadership in making decisions on enrollment, registration, and operational issues.The position will also assist students related to: selection of majors, course enrollment, and transfer information. Required Quals Summary 1. Bachelor’s Degree
2. Experience with data analysis Special Notes To Applicants It is imperative that all fields of this application form be properly filled. This is a 12 month, benefits eligible position. Blinn College pays 100% of health insurance for full time employees, 50% for dependents, and two times your annual salary in life insurance benefits. Optional coverages can begin on your first active duty date. If you would like to review insurance benefits in advance, you can access the New Employee Benefits Guide online, http://www.ers.texas.gov/PDFs/NEBG-HE.pdf Leave time includes 96 hours vacation, 40 hours discretionary and 16 hours personal each year and 8 hours sick each month. Paid leave for college designated holiday’s, spring break, Thanksgiving and Christmas break (approx. 25 days per year) Quick Link https://employment.blinn.edu/postings/12152 Position Details Principal Accountabilities Principal Accountabilities 1. Obtain and maintain an in-depth understanding of the division’s measurement criteria and the systems and reports that display and analyze recruitment and retention data while promoting continuous process improvement and increased visibility for the college as it relates to assessment, data collection, and representation in collaboration with other college departments.
2. Design, develop, and produce ad hoc reports and analyses by assimilating data from institutional databases and records to support the division Programs; including the maintenance of appropriate records. Ex. Majors Project & Report, Lost Grads, graduation, employment, program review, enrollment comparison figures and student rosters. Prepare complex mathematical comparisons in tabular and graphic format, make recommendation to Dean based on analysis of data.
3. Collect assessment documents and ensure that these are turned in on time.
Implement and oversee data entry of Student Perceptions of Instruction (SPOIs), and alike work.
4. Advise students and support enrollment recruitment and retention – including assisting with student registration, directing students to appropriate articulation/transfer agreements applicable to their goals. Draft and update articulation agreements as directed, ensuring compliance.
5. Provide Academic Support to the division by ensuring the division has all required documents for faculty credentials, that new faculty have the proper documentation, orientation, and mentoring to successfully meet student needs, monitor the Faculty Load Report for compliance, ensure that course syllabi are posted on the web site within seven days of the class start date, track Official Day Rolls, evaluations, and related items for faculty.
6. Keep curriculum, catalog, division web site, degrees/certification plans up to date ensuring compliance with state requirements.
7. Provide Division Support – Assists in program coordination, admissions, registration, database maintenance, textbook ordering, graduation activities, Division record keeping, division telephone directory updates, web site updates, mailbox updates, schedule meetings for Deans and Assistant Deans with college constituencies, maintain Division administrative procedures manual, division space usage, and alike duties.
8. Call for equipment repairs and HVAC issues in the classroom Inspect rooms and equipment for repairs and maintenance.
9. Monitor inventory and purchasing Stock, replenish, ensure working order for copiers, printers, fax machines, etc.
10. Help Recruit Advisory Board Members for technical programs. Assist with Advisory Board meetings: at a minimum, twice per academic year.
11. Facilitate travel requests for full- and part-time faculty.
12. Performs other duties as assigned. Minimum Qualifications Minimum Qualifications 1. Bachelor’s Degree or higher degree
2. Experience with data analysis Minimum Competencies Minimum Competencies 1. Excellent customer service skills
2. Strong knowledge of Office Suite including Excel, and Access, to produce tabular and graphic reports.
3. Ability to multitask and pay close attention to detail.
4. Excellent communication skills and customer service and people skills.
5. Accountability, Leadership, Assertiveness and Trustworthy
6. Analytical Thinking and ability to work comfortably with numbers, and mathematical projections
7. Ability to establish and maintain effective working relationships with students, staff, faculty, parents and the general public. Preferred Qualifications Preferred Qualifications 1. Bachelor’s Degree in a Business or related field. Preferred Competencies Preferred Competencies 1. Experience with enrollment, registration, and/or operational issues
2. Experience with enrollment data, knowledge of general THECB academic guidelines and/or general understanding of academic issues
3. Experience with planning and/or execution of student and faculty travel and/or solid background in band and sports management operational issues Working Conditions Are there particular working conditions associated with this job that should be noted (I.E., working environment, hours of work, workspace, etc.)? No If 'Yes', please explain Physical and Mental Requirements Physical and Mental Requirements: Light lifting, under 15 lbs., Light carrying, under 15 lbs., Simple grasping, Hearing (with aid), Hearing (without aid), Writing, Counting, Reading, Telling time Custom Text One Environmental Requirements Environmental Requirements: Travel by car (enter percentage of time in below field) Custom Text Two Must be able to travel to all Blinn campuses on a regular basis. Supplemental Questions
Required fields are indicated with an asterisk (*).
* Are you legally eligible for employment in the U.S.? Yes No * Do you have a Bachelor's degree or higher? Yes No * Tell us how your professional experience or education prepared you to work with data analysis and projections.(Open Ended Question)
* This position requires attention to detail, accuracy, and the ability to work independently at a variety of tasks. Please describe any experience you have demonstrating these abilities.(Open Ended Question)
* How many years of experience do you have in enrollment management at a college or university? None Less than 1 year 1 - 2 years 3 - 4 years 5 - 6 years 7 - 8 years 9 or more years * Please tell us about your experience with enrollment, registration, and college or university operational issues.(Open Ended Question)
* Tell us about your experience with enrollment data, knowledge of general THECB academic guidelines and general understanding of academic issues.(Open Ended Question)
* Please describe your current or past experience work experience with data entry and answering telephone calls.(Open Ended Question)
* Please explain your knowledge of office administration.(Open Ended Question)
* Please explain your knowledge of Microsoft Office Suite to include Access, Excel, PowerPoint, Publisher, Outlook, Word and Lync.(Open Ended Question)
* Tell us about your conflict resolution skills and provide us with a real life example.(Open Ended Question)
* How did you hear about this employment opportunity? Advertisement (specify in next question below) Blinn Website Blinn Employee Internet Site (specify in next question below) Indeed Higher Ed Jobs HERC - Higher Education Recruitment Consortium TACC - Texas Association of Community Colleges Other (specify in next question below) If in the previous question you selected "Advertisement", "Internet Site", or "Other", please specify how you heard about this employment opportunity.(Open Ended Question)
* To be eligible for employment in the U.S. and at Blinn College, will you now or in the future require Blinn College to commence ("sponsor") an immigration case in order to employ you (for example, H-1B or other employment-based immigration case)? This is sometimes called "sponsorship" for an employment-based visa status. Yes, I will now or in the future need H-1B visa sponsorship No, I will not need sponsorship now or in the future for an H-1B visa * Please choose all that apply below. If you answer yes to any, please upload a copy of your DD214 or DD1300 in the optional documents section. For definition of claiming military employment preference please see the following website:http://www.statutes.legis.state.tx.us/Docs/GV/pdf/GV.657.pdf) Yes, I am a veteran, including a veteran with a disability. Yes, I am a veteran's spouse who has not remarried. Yes, I am the spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty. Yes, I am an orphan of a veteran who was killed while on active duty. Yes, I am a veteran who received a dishonorable discharge from the military because I refused the COVID vaccine. Yes, I am claiming military employment preference. No, to all the above. Applicant Documents Required Documents Resume Cover Letter Unofficial Other Transcripts 1 Optional Documents Unofficial Other Transcripts 2 Unofficial Other Transcripts 3 Unofficial Graduate Transcript 1 DD214 (required for Veteran's or Veteran's preference) DD1300 (required for orphan's or surviving spouse)
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