DJJ OPERATIONS COORDINATOR - 80003527 Date: Feb 12, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 846262 Agency: Juvenile Justice Working Title: DJJ OPERATIONS COORDINATOR - 80003527 Pay Plan: Career Service Position Number: 80003527 Salary: $1,745.46 Bi-Weekly Posting Closing Date: 02/28/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) The Department of Juvenile Justice Salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. LOCATION AND CONTACT INFORMATION: LOCATION: 400 Sawgrass Corporate Parkway Sunrise, Florida 33325 CONTACT PERSON: Andrea Williams (954) 595-1075 STARTING SALARY: $1,745.46 bi-weekly.(In accordance with the current spending restrictions, an internal promotion into this position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.) DESCRIPTION: This position is responsible for overseeing, arranging and supervising property leasing, records maintenance, fleet vehicles and building services. The selected candidate is also responsible and required to maintain property inventory, coordinate and approve purchases, coordinate and supervise records retention tasks, coordinate and seek approval for facility services necessary for the six (6) Circuits, 12 counties and Regional Administration within South Region Probation for leased and state-owned facilities. DUTIES AND RESPONSIBILITIES: Monitor, process, and plan all leasing related activities for privately leased buildings. Includes such activities as making a determination of need, research and evaluate possible sites, confer with Circuit Administration and the Regional Office, which includes pictures, plans, blueprints and considerations of costs related to renovations, site evaluation, inspection utilizing spreadsheets/checklists, preparing Invitation to Negotiate, floor plans, preparation of Lease Initiation Form/Space Allocation Worksheet documents. Coordinate activities with Landlord and Department of Juvenile Justice Leasing Office. Assist circuits with lease and repair issues with local landlord (repairs, painting, carpeting, etc.). This includes review of budgetary items as proposed by the circuit and consultation with the regional office. Ensure all activities comply with the Department of Management Services and Juvenile Justice leasing requirements. Keep Regional administration advised of all financial impact of leasing activities or other needs which may adversely impact operations and/or the safe working environment of staff. Coordinate all maintenance, repair, and purchases for state owned buildings at the Service Centers. Keep Circuit and Regional administration advised of all building issues which may adversely impact operations and/or the safe working environment of staff. Review estimates, provide technical assistance, review and evaluate corrective actions and preventative maintenance of buildings. Assist in Legislative Budget Review preparation. Assist in completion of Vulnerability Assessments and Department of Management Services surveys. Collect, review, and input Equipment Management Inventory System data for state owned vehicle activity. Maintain monthly logs. Monitor preventive maintenance and idle vehicle data to ensure efficient utilization of vehicles throughout the region. Responsible for completion of forms transferring vehicles from one location to another. Initiate and monitor surplus of vehicles. Report all instances of lost, stolen, or non-functioning Voyager cards to Tallahassee. Investigate Voyager expenditures items not allowed under operating policy and procedure. Regional Disaster and Safety Coordinator, coordinate disaster preparation, training, and Continuity of Operations Planning updates. Available to coordinate emergency operations in the event of natural or man-made disasters and advises Circuit or Regional Managers of office operational status. Conduct annual inventory for state owned and operated facilities and lease sites. Assign, all Operating Capital Outlay property, and prepare paperwork for transfer, relocation, and surplus of state-owned property. Responsible for tagging all newly purchased Operating Capital Outlay items. Provide assistance to contract managers on inventory issues for provider operated programs, and coordinate Management Information System (MIS) related functions. Provides direction and consultation on probation residential contracts through facility recommendations, inspections (utilizing a check list) and walk through for contract monitoring or pre-contract activities as requested or needed. Written checklist and documents are provided to the contract manager upon completion of activities. Consultation with Contract Management and the Regional Office is ongoing during these processes which includes planning and negotiation calls. Follow up is required if there are issues or proposals to renovate, proposed changes of location or concerns expressed by the Contract Manager or Regional Office Staff. Documentation via reports or email is required. Telecommunication coordinator for South Region. Liaison with local telephone/suncom providers. Complete Communications Service Authorization’s to initiate telecommunication services for the Region. Assist in coordinating repair efforts between telephone company and private vendors. Coordinate quarterly cell phone and Department of Management Services audits and submits documentation to Headquarters. Telecommunication Work group member. Coordinate the telecommuting equipment and documentation for regional telecommuters. Download or receive Department of Management Services invoices to phone services, long distance or Reservation less invoices for payment. Responsible for reporting risk management issues for South Region. Review insurance coverages for accuracy and makes sure all sites are identified that need to be covered. Take photographs of property damage to assist Tallahassee General Services in the processing of claims, or Federal Emergency Management Agency claims. Responsible for adding and/or deleting facilities to insurance listings and report changes in occupancy. Liaison for Management Information System in transferring and surplus of equipment. Assist Management Information System in the movement of equipment as needed. Prepare quarterly energy consumption reports for Headquarters. Assist Headquarters General Services and Facility Services with special projects assignments. Process Department of Management Services invoices. Performs other related duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: Excellent verbal and written communication skills. Strong organizational/time-management skills. Knowledge of principles and processes involved in business and organizational planning, coordination, and execution. This may include strategic planning, resource allocation, manpower modeling, leadership techniques, and production methods. Ability to prioritize multiple tasks. Ability to work with diverse groups and individuals. Ability to identify problems and develop solutions. Knowing how to find information and identifying essential information. Using logic and analysis to identify the strengths and weaknesses of different approaches. Developing approaches for implementing an idea. MINIMUM QUALIFICATIONS: A high school diploma or its equivalent is required at the time of submission of the candidate profile. A valid driver’s license is required. Preference will be given to those who have experience working in PREFERRED QUALIFICATIONS: Preference will be given to candidates: Experience with My Florida Market Place Experience with SAMAS Experience with budgeting Experience with Information Resources Requests SPECIAL NOTES: Your candidate profile must account for all employment (every calendar month following high school graduation until current). Any incomplete candidate profiles will not be considered. Responses to qualifying questions must be clearly supported by your completed candidate profile and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. Candidates applying must ensure that required military documents, DD-214 Member 4 copy and current U.S. Department of Veterans' Affairs (VA) statement of disability letter, are submitted prior to closure of the requisition. This position requires non-traditional hours, including weekend and evening hours when needed. All prospective candidates will be subject to a sex offender check, criminal background checks, (state, local and national) and pre-employment drug screening for direct care positions. DJJ participates in E-Verify (Employment Eligibility). When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: SUNRISE, FL, US, 33326 Nearest Major Market:Fort Lauderdale Nearest Secondary Market:Miami