Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects. Headquartered in Austin, TX, Atlas currently has over 3,500 employees with offices throughout the US, including Alaska & Hawaii. It’s no accident that Atlas creates a better experience for infrastructure and environmental projects. It’s how we are built – with the best people in the industry, with the reach and expertise to help at any and every step of the project, and with a heart-led approach that puts quality and safety at the center of everything we do. We’re just built to be better. We are a great company. We are seeking a highly skilled, detail-oriented, and motivated Document Control Administrator to join our dynamic team in a full-time, on-site role based in Los Angeles, CA. The ideal candidate will play a critical role in supporting the project team by ensuring efficient management and control of project documentation for large-scale infrastructure projects. **Key Responsibilities:** + **Document Management & Control:** + Assist the Project Manager, Construction Manager, and project teams in all aspects related to project documents, ensuring proper control, tracking, and distribution of critical project documents. + Process, organize, and maintain all project documents in accordance with established document control procedures and project-specific requirements. + Track and file contractor, subcontractor, and project submittals, including but not limited to insurance certificates, schedules, technical submittals, safety documentation, invoices, and correspondence. + **RFI and Submittals Management:** + Track, file, and log incoming and outgoing Requests for Information (RFIs), ensuring that all inquiries are properly documented and followed up on. + Coordinate and ensure timely routing of RFI responses to relevant stakeholders, maintaining accurate records for project tracking and resolution. + **Communication & Distribution:** + Distribute key project documents including weekly meeting minutes, progress reports, memos, correspondence, and other critical information to the project team, subcontractors, and stakeholders. + Ensure smooth communication of all documentation between the project site and home office, including the accurate routing of forms, contracts, and paperwork. + **Change Management & Field Orders:** + Maintain a comprehensive field order log and process field order write-ups, ensuring that all changes to the contractor’s work scope are accurately documented and authorized. + Collaborate with the Project Manager and Construction Manager to facilitate the approval process for scope changes and ensure proper documentation is maintained. + **Vendor & Invoice Tracking:** + Track vendor invoices and payments, ensuring that all necessary approvals are obtained and documents are filed in an organized manner for efficient payment processing. + Maintain accurate records of vendor contracts and ensure compliance with project financial processes. + **Quality Assurance & Continuous Improvement:** + Maintain an organized and accessible electronic and physical document storage system. + Ensure compliance with industry standards and project-specific guidelines related to document control practices. + Identify opportunities to streamline document control processes and implement improvements to enhance efficiency and accuracy. **Minimum Qualifications:** + **Educational Requirements:** + High school diploma (or equivalent) is required. A Bachelor’s degree in Engineering, Architecture, Construction Management, or a related field is preferred. + **Experience:** + 5-10 years or more of experience in document processing and data management, with a focus on large-scale infrastructure projects (transit, utilities, roads, etc.) highly preferred. + Minimum of 3 years in Construction Management or General Contracting, with hands-on experience in document control processes on complex construction projects. + Proven experience with document management systems and project submittals, RFIs, and change orders. + **Skills & Expertise:** + Strong attention to detail, organizational skills, and the ability to manage multiple tasks efficiently. + Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat for document management and editing. + Excellent written and verbal communication skills, with the ability to liaise effectively with project teams, clients, contractors, and vendors. **Compensation:** $20hr-38hr The expected salary range for the position is displayed in accordance with the state’s law. Final agreed upon compensation is based upon individual qualifications and experience. **Benefits:** Atlas offers a comprehensive benefit program to meet the diverse needs of our employees. Depending on your employment status, Atlas benefits include health, dental, vision, life, AD&D, voluntary life / AD&D, disability benefits, leaves of absence, 401k, paid time off, paid holidays, employee assistance program, educational assistance program. **Who We Are:** We strive to be the most sought-after infrastructure and environmental solutions company, known for our unique, values-driven approach and brought to life by the industry’s most exceptional people. Atlas provides professional testing, inspection, engineering, environmental and consulting services from more than 100 locations nationwide. We deliver solutions to both public and private sector clients in the transportation, commercial, water, government, education and industrial markets. With a legacy of providing consistent quality and results, Atlas creates a better experience at every stage of an infrastructure project. We connect the best experts in the industry to deliver value from concept to completion and beyond. This means doing everything our clients expect and then raising the expectations in a way that only our people can. **Our Values:** **Life:** We enhance quality of life. We value people and safety above all else. **Heart:** As our hallmarks, we act with compassion, empathy and respect. **Trust:** We work together as partners, doing what we say with full accountability. **Mastery:** Always striving for the highest quality, we ensure greatness inspires all our work. **Diversity, Equity & Inclusion are at the core of our purpose & values:** We are committed to enhancing the lives of our employees, customers, shareholders, and the communities where we live and work. We believe in our heart-led approach and place a strong focus on conducting our business in an ethical, compassionate, and respectful way. Through our Diversity, Equity & Inclusion Program, we seek to hire, develop, and promote a talented and diverse team of professionals nationwide. We believe in leveraging the power of our different backgrounds, beliefs, perspectives and capabilities to create value for our company and our communities. Our values of Life, Heart, Mastery and Trust are the principles by which we operate, the character of our people, and the culture of our organization. We’re Stronger Together. **Atlas EEOC Statement** Atlas is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Atlas makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf \#LI-RC1 #LI-Onsite