Job Description Document Controller

A document controller is responsible for organizing, maintaining, and managing an organization's documents by systematically tracking, storing, distributing, and updating them to ensure the correct version is accessible to the right people at the right time, often utilizing document management software to maintain accurate records and control access to sensitive information; key duties include collecting, scanning, filing, and distributing documents while adhering to established procedures and retention policies. 

Key responsibilities of a document controller:

·         Document intake and registration:

Receive, log, and categorize incoming documents, including technical drawings, specifications, and project reports. 

·         Document control system management:

Utilize document management software to store, track, and manage document versions, ensuring only the latest approved version is accessible. 

·         Document distribution:

Distribute documents to relevant stakeholders according to defined access levels and project requirements. 

·         Document review and update:

Review documents for accuracy and completeness, manage revision cycles, and update documents as needed. 

·         File maintenance:

Organize and maintain physical and electronic document files in a structured system. 

·         Record retention:

Implement and monitor document retention policies to ensure compliance with regulations and company standards. 

·         Change management:

Communicate document changes to affected parties and manage the transition to new versions. 

·         Access control:

Manage user access to documents and maintain confidentiality of sensitive information. 

·         Reporting and analysis:

Generate reports on document usage and compliance to identify potential issues. 

Required skills for a document controller:

Attention to detail: Ability to carefully review documents for accuracy and consistency.  Organizational skills: Efficiently managing large volumes of documents and maintaining a structured filing system.  Technical proficiency: Familiarity with document management software and systems.  Communication skills: Clear and concise communication with various stakeholders to clarify document requirements.  Problem-solving skills: Identifying and resolving issues related to document control processes. 

Why Join Siemens?

·         Benefits start on day one. Details regarding our benefits can be found here: Siemens Benefits Quickstart

·         The starting pay range for this position is $70,000 - $110,000 The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications and premium geographic location.

·         Hybrid Schedule

·         Professional development and tuition reimbursement

·         $5,000 Sign Bonus

·         Matching 401K

·         Equal opportunity workplace that embraces and promotes ownership culture, empowerment, open communication, diversity, and collaboration.

·         18 days of paid PTO

·         Professional development opportunities and tuition reimbursement

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Reasonable Accommodations
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodation for disability form. If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.
EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

California Privacy Notice
California residents have the right to receive additional notices about their personal information. To learn more, click here.
Criminal History
Qualified applications with arrest or conviction records will be considered for employment in accordance with applicable local and state laws.