DOS - ADMINISTRATIVE ASSISTANT II - 45000331 Date: Mar 12, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 848771 Agency: Department of State Working Title: DOS - ADMINISTRATIVE ASSISTANT II - 45000331 Pay Plan: Career Service Position Number: 45000331 Salary: $34,320.00 - $37,902.00 annually Posting Closing Date: 03/25/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Department of State Administrative Assistant II Division of Historical Resources Office of the Division Director Open Competitive Minimum Qualifications: + Four years of clerical or administrative job-related experience. A bachelor’s degree from an accredited college or university can substitute on a year-to-year basis for the required years of experience. Preferences: + Experience organizing and tracking files + Experience running webinars + Experience managing contracts and/or grants Special Note: Responses to qualifying questions must be clearly supported in your employment history. Duties and Responsibilities: + Coordinates all the administrative activities of the Director's Office and the Bureau of Historic Preservation. Routes and tracks forms for internal review. Ensures all mail is opened & distributed daily, office supplies are ordered in a timely manner and maintained in neat order, and other administrative functions for the Division as requested. Responsible for administration of office equipment maintenance; ordering and receiving supplies and furniture. + Assists in creating requisitions and purchase orders in MyFloridaMarketplace for the Director’s Office and on behalf of the Bureaus as needed. Responsible for maintaining accurate files of all requisitions, purchase orders, contracts and other financial and budget information. Assists in the Division’s property custodian duties as needed. + Assists with webinars, meeting preparation, and meeting conduct. Prepares and submits Florida Administrative Register legal announcements and other notices for Council/Committee/Division meetings. Acts as a webpage content publisher for the Division. Coordinates coverage for the Department of State front desk. + Acts as a Division liaison to the Department’s Division of Administrative Services. Assists in the management of Division projects and assignments by providing analysis and research, monitoring and evaluating project status, and following up on items requiring attention. + Performs other work-related duties as required. Knowledge/Skills/Abilities: + Knowledge of office procedures and practices, + Knowledge of contract or grant management + Knowledge of records retention practices, + Knowledge of standard office software. CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check. IMPORTANT NOTICES: We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce. Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:https://www.sss.gov The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 Nearest Major Market:Tallahassee