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All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
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Closing Date:

04/01/2025
Type of Position:Instructional Development
Job Type:Regular
Work Shift:Day Shift (United States of America)

Sponsorship Available:

No
Institution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

Health: Medical, Dental and Vision plans available for qualifying staff and familyHoliday, Vacation and Sick LeaveEducation discount for staff and dependents (undergraduate only)Retirement: Up to 10% matched contribution from UAMSBasic Life Insurance up to $50,000Career Training and Educational OpportunitiesMerchant DiscountsConcierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:CHP | Dental Hygiene

Department's Website:

https://healthprofessions.uams.edu/
Summary of Job Duties:POSITION SUMMARY

The Education Coordinator within the College of Health Professions reports directly to the Associate Dean of Administration and assumes responsibility for various duties aimed at supporting the efficient functioning of assigned programs or departments. These responsibilities include: Provides administrative support for student recruitment and admissions. Preparation and processing of contracts and affiliation agreements. Maintains office equipment and assists with inventory of office, educational and clinical supplies. Prepares and processes work orders for physical plant, telecommunications, and creative services. Acts as programs or departments point of contact for communication, scheduling, and reporting. This role operates within a collaborative team environment and receives assignments from the Associate Dean of Administration based on program or departmental needs.

The College of Health Professions (CHP) serves the state of Arkansas as the primary arm of the University of Arkansas in offering programs that provide education, service, and research in the allied health professions. The CHP mission is achieved through the varied offerings of its departments. The College, the only one of its kind at an academic health science center in Arkansas, has as its main role the education of allied health professionals to serve in the health care delivery system in the state. The specific educational programs currently offered within the College of Health Professions are provided by ten academic departments. They include: Audiology and Speech Pathology; Dental Hygiene; Dietetics and Nutrition; Genetic Counseling; Imaging and Radiation Sciences (Diagnostic Medical Sonography, Nuclear Medicine Imaging Sciences, Radiologic Imaging Sciences); Laboratory Sciences (Cytotechnology, Medical Laboratory Sciences); Occupational Therapy; Physical Therapy; Physician Assistant Studies; and Respiratory Care.

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

All UAMS employees will treat others with Dignity and Respect. We communicate and share complete and unbiased information, assuring our colleagues receive timely, complete, and accurate information in order make informed decisions.

We participate in institutional initiatives and encourage the participation of others. We collaborate in policy and program development, implementation, and evaluation using best practices in delivering quality service. All duties will be performed in accordance with the UAMS Core Concepts of Patient and Family Centered Care set forth by UAMS. These core concepts allow for an approach to health care that shapes policies, programs, facility design and staff day-to-day interactions. It leads to better health outcomes and wiser allocation of resources, and greater patient and family satisfaction. The core concepts of patient and family centered care consist of Dignity & Respect, Information Sharing, Participation, and Collaboration.

Performs a variety of routine work within established policies and procedures, and receives detailed instructions on new projects and assignments.

KEY RESPONSIBILITIES

Inventory and Financial Reporting: Maintains office equipment and assists with inventory of office, educational and clinical supplies. Prepares and processes work orders for physical plant, telecommunications, and creative services. Serves as the contact person for property services for maintaining the department inventory. Prepares and disseminates financial reports. Collects and deposits money received following the UAMS/CHP Cash Handling Procedures.

Communication, Scheduling and Reporting Serves as primary point of contact for vendors, internal and external stakeholders. Prepares and processes letters and memoranda. Schedules and attends all department meetings and assists with the preparation of agendas; compiles and collates material to be distributed to committee and/or faculty members. Manages special events including scheduling the facility, planning break/lunch menus, and other detailed arrangements. Reserves classroom space in accordance with course schedules. Assists faculty with administrative aspects of research, and scholarly activity including semi-annual reporting. Uploads syllabi and course evaluations to college SharePoint site. Completes adjunct faculty request documentation and submits to the Dean’s Office prior to semester deadline.

Provides administrative support for student recruitment and admissions. Identifies, organizes, files, and updates the database for all incoming student applications and transcripts. Assists co-chairman, directors and faculty with the admission process by responding appropriately to inquiries from applicants, scheduling admission interviews, responding to questions regarding the application process in accordance with CHP, UAMS, accreditation policies, and federal and state regulations. Maintains strict confidentiality regarding applicant information. Prepares admission letters and packets and obtains other information as needed. Prepares acknowledgment letters to applicants. Prepares and processes packet information to prospective students. Maintains necessary recruitment materials for faculty and students for use on recruitment trips.

Other duties as assigned
Qualifications:

Minimum Qualifications

General Education: Baccalaureate Degree in education, computing or related field plus 3 years' experience coordinating education programs required .or High School Diploma/GED plus 7 years of administrative or related experience .

Special or Professional Education: Must be proficient with Microsoft Office programs, including Outlook, Word, SharePoint, Forms and Excel. Must have good communication skills.

Special Knowledge, abilities and skills: Must be detailed oriented, self-directed, motivated, team-oriented, have ability to multi-task, possess strong organizational skills, problem-solving skills, time management, excellent written and oral communication and interpersonal skills.

Preferred Qualifications

Experience, length in years and kind: 3 years of executive office experience preferred.

Special Knowledge, abilities, and skills: Experience with Workday preferred.

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:Hearing, Sitting
Frequent Physical Activity:Manipulate items with fingers, including keyboarding, Talking
Occasional Physical Activity:Crawling, Crouching, Feeling, Kneeling, Lifting, Pulling, Pushing, Reaching, Standing, Stooping, Walking
Benefits Eligible:Yes