ELSC Secretary- Building and Grounds JobID: 13686 + Position Type: Secretarial/Clerical/ Secretary - 12-Months + Date Posted: 12/16/2024 + Location: ELSC    Building & Grounds Secretary ESSENTIAL DUTIES: Under the supervision of the Operations Supervisor, the Building & Grounds Secretary is responsible for the following: + Provide clerical support for Buildings & Grounds and Custodial & Grounds Departments. + Support the Building & Grounds and Custodial & Grounds department’s payroll system. + Provide custodial support for time clock and payroll preparation. + Order and maintain department office supplies. + Enter purchase requisitions in accounting software and process invoices. + Support the District's work order program. + Data entry, filing, and record keeping. + Provide phone support as a point of contact for the Building & Grounds Department. + Assemble presentations and specifications for distribution. + Other duties as assigned. EMPLOYMENT DETAILS: Regular and consistent attendance is critical to the success of this position and the Building and Grounds Department. · Position is considered a full time position, 40 hours a week. · Comprehensive benefit package includes, but not limited to, PTO (paid time off), personal illness leave, paid holidays, flex cash account, group term life insurance, travel accident insurance, long-term disability insurance and bereavement. Benefits are subject to change. Essential Skills/Aptitudes · Capable of representing the School District in a professional manner, which includes but is not limited to confidentiality, communication skills, and ability to present a professional personal image. · Must be willing to work and communicate with department staff, district staff, and the public. · Must be able to successfully use, maintain, and manipulate Microsoft Office Professional Software (Excel, Outlook, Access, PowerPoint and Word) and Google Suite. · Ability to work independently on projects and meet deadlines. · Ability to function with minimal supervision - self motivated. · Demonstrates leadership skills, organizational ability, and prioritizing skills. · Good listening skills with the ability to negotiate to resolve differences. · Able to adhere to District policies and department work rules. EDUCATION: High School Diploma or equivalent. QUALIFICATION REQUIREMENTS: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required but are not all-inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. LANGUAGE SKILLS: Ability to read, analyze, interpret, and implement ideas contained in technical documents, reports, regulations, etc. Ability to assist staff, community members, and all who have inquiries in seeking information. MATHEMATICAL SKILLS: Ability to perform mathematical functions such as addition, subtractions, multiplication, division, percentages, decimals and fractions. REASONING ABILITY: Ability to solve problems effectively. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. OTHER SKILLS and ABILITIES: Ability to establish and maintain effective working relationships with administrators, colleagues, community members, staff and students. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and Board of Education policies. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; and talk and hear. The employee will frequently use hands and fingers. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while working with equipment, computers, written materials, reports, assessment data, etc. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is often quiet but may become loud in large group settings. The position requires the commitment of professional working hours that will require the employee to arrive and leave as directed and may require the employee to extend beyond a typical 8:00 a.m. to 4:00 p.m. workday. The information contained in this job description is in compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals holding this position and additional duties may be assigned. The Cedar Rapids Community School District is an Equal Opportunity Employer. The district does not discriminate on the basis of race, creed, color, gender, national origin, religion, age, marital status, sexual orientation, veteran status, or disability. Federal law obligates an employer to provide reasonable accommodation for the known disabilities of applicants, unless doing so would pose an undue hardship on the employer. If you or someone you know requires accommodation in the hiring process, contact the Executive Director of Human Resources at 319-558-2747. Salary: Hourly Salary Range: $18.13