Details **Open Date** 10/10/2024 **Requisition Number** PRN40080B **Job Title** Development Specialist **Working Title** Engagement Specialist, Alumni Chapters **Job Grade** D **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** M-F 8-5, with hybrid option (maximum 2 days/week working from home) Special events on evenings and weekends are necessary. Frequent travel required. **VP Area** President **Department** 00326 - Office of Alumni Relations **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $53,000-$58,000 **Close Date** 01/13/2025 **Job Summary** The Office of Alumni Relations is seeking an energetic and outgoing self-starter to support the Regional and Affinity Alumni Chapters Program. This role primarily focuses on hosting and facilitating engagement events for the Alumni Chapters team and will report to the Associate Director of Alumni Chapters. The ideal candidate will be highly organized and efficient, with a strong passion for event execution that encompasses both intricate details and overarching themes. They will enjoy collaborating with volunteers both locally and globally; and must possess the ability to manage multiple events and projects simultaneously. Additionally, the candidate should have a solid understanding of the mission and vision of the Office of Alumni Relations, University Advancement, and the University of Utah. **Responsibilities** Plans, develops, and manages specific programs/events for the Alumni Chapters team, locally and regionally. Responsibilities include, but are not limited to: + Oversee general events logistics including scheduling, catering, rentals, guest lists, risk management, audiovisual needs, hospitality, and more. + Collaborating with the U Alumni marketing team to create engaging promotional materials aimed at increasing event attendance. + Managing day-of event coordination, including setup, cleanup, and addressing all on-site requirements. + Conducting and coordinating post-event follow-up administration and stewardship activities, including compiling and reporting participation metrics. + Managing event budgets by setting goals, projecting expenses, and maintaining comprehensive records. + Facilitating standardized assessments of programming to enhance future initiatives. + This role requires a flexible schedule, including early mornings, evenings, weekends, and frequent travel, depending on the timing and location of engagement events. Under the direction of the Associate Director for Alumni Chapters, work to strengthen and oversee the daily operations of at least 25 alumni chapters by serving as the primary liaison for volunteers hosting events, supporting the recruitment and training of new volunteers, and managing chapter welcome initiatives. Build and cultivate relationships with alumni to enhance the visibility and impact of the Office of Alumni Relations. Collaborate with a larger team to support various Office of Alumni Relations events and engagement opportunities. Promote and leverage the Forever Utah Network to foster remote connections and mentorship opportunities for alumni. Assist in maintaining the integrity and accuracy of the University’s alumni database and Alumni Engagement Scoring metrics. Consistently benchmark progress on assigned programs by reviewing the practices of peer institutions and adhering to CASE best practices. **Minimum Qualifications** Bachelor’s degree in Communications, Public Relations, Marketing, or a related field, or equivalency (one year of education can be substituted for two years of related work experience); and demonstrated human relations and effective communication skills required. Experience which includes fundraising, grant and publication writing, planning and implementing special events and programs and a successful track record in raising donations is preferred. **Preferences** This position requires regular travel as well as time outside of regular office hours. Nights, weekends, and other times are required as needed. **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.