**Job Title** Engineering Operations Coordinator **Job Description Summary** Responsible to perform the administrative and operational support functions for the Senior Engineering Director and help support the regional engineering operations within a given region while ensuring the highest level of professionalism with all matters, including timely response to, and resolution of, any client requests or concerns. **Job Description** Essential Functions and Responsibilities: + Provide full administrative and operational support to the MD Director of Engineering, including but not limited to, the below: + Assist with the Regionalfleet management – Mobile Engineers + Running monthly reports to ensure proper maintenance is occurring and the overall management standards of the regional fleets is being reviewed. + Pull each market fleet Invoices Monthly for Direct of Engineering’s Review prior to processing for payment. + Maintain Inspection Software for Mobiles + Assist in the regional set-up of the property computerized maintenance management (CMMS) work order system (Cove, Angus, etc.) for new & existing assignments. + Run monthly reports for Sub-Regional engineer to review and ensure regional performance metrics are maintained. + Review Bi-Weekly aging report for past due invoices for applicable engineering only assignments and follow up with clients regarding payment status. + Work with AR to clear any applicable aging items. Consulting Assignments for Engineering + Supporting onboarding and documentation tracking reports + Assist in tracking regional engineering costs and maintain associated documents and reports for review. Ensure region compliance of the Engineering Disciplines and Assessments by compiling the data for review. + Keep an updated record of all applicable regions engineering certificates and education (EPA, OSHA10, ASHE Certified Healthcare Physical Environment Worker, Union requiredCofF’s, etc.) + Work with EHS team to ensure the region is hosting ongoing safety/EHS trainings and keep/maintain records. + Maintain, Update & Prepare Regional onboarding materials/program for new engineering employees including, but not limited to, the below: + Work with market operations personnel to ensure a consistent onboarding delivery in all markets on such things as: + On-Boarding Binder (Digital Copy) + Day1 - Completion of I-9 and viewing/copying documents Day 1 + Travel for ESG Meetings/Trainings/New Hire Onboarding/Site Audits + Assist in training as needed. + Work with markets to ensure that all markets are complying with the “Turn In” process, checklists, etc. for terminated or exiting employees. + Markets should: keep accurate records for terminated or exiting employees, disable access to work order system; deactivate phone line, and retrieve/store/return any turned in uniforms/devices,etc. + Confirm markets are coordinatingmonthly engineering/engineering leadership meetings and monthly in-house training sessions. Markets should be, but not limited to, the below: + Choosing a location + Ordering refreshments + Taking meeting minutes to send out after the meeting + Maintaining the OPL to send out with meeting minutes + Maintaining/save sign-in sheets for all meetings/trainings + Keep accurate and complete records of all trainings + Ensure region consistency with the shoe voucher program andmaintain region data to ensure detailed records of eligibility are being maintained.( Grainger ) + Collect and review regionalcall tree and property listssubmitted to provider to ensure region consistency. + Confirm market ops support admins are acquiring an updated Managed Property List monthly from the City Lead. + Work with region Operations leads to ensurebuilding maintenance information for new properties is kept updated in Yardi. + Organize electronic file system:shared drives and SharePoint. + Input and process manual invoicing for special projects per Director of Engineering’s Approval. + Process and create manual invoices for temporary labor, special projects, Due diligence, etc. when applicable. + AssistMD Director of Engineering with monthly maintenance of the Master Budgeted Maintenance Hour spreadsheet/Budgeted Project spreadsheet. + Send to Sub-regionals for review / comments + Keep all markets profitability tool fully updated for a monthly review by sub-regional. + Reviewing Markets Leakage & Unbilled Hours Monthly, collecting supporting documentation to support time noted on Non-Billable & send to Director of Engineering for review, feedback, approval. + Once approved, provide to local market ops support to submit AOTC form for re-allocations. + Submit final document with notes to MDE. + Maintainand updateaccess for RegionalESG SharePoint Site. + Logging and processing any/all information as deemedappropriate byMD Director of Engineering. **Property Management Administrative Support** **Energy & Sustainability** **:** + Update/maintainengineering only properties within the Energy Star website. + Send reminders to Chiefs/PM’s if managed properties are not up to date. + Maintain spreadsheet with details/updates for use at market Manager’s Meetings. + Ensure prompt collection ofCOI’sfrom Engineering Only Clients are enter them into the contract administration software. + Provide our COI’s annually to Engineering Only Clients. + Track and file leases, contracts/insurance certificates, as applicable to each Engineering PMA. + Maintain follow-up system for expirations. + Review/compare payroll from Workday etc. to ensure accuracy - engineering only properties. + Send any Non-Billable Hours to Director of Engineering for approval. + Prepare spreadsheet for engineering only property service fees/management fees and send to Director of Engineering for approval. + Once approved / submitted, local ops support to download/send to clients. + Assist in the distribution ofpayroll, supply, and manager invoices with backup documents for engineering only clients per director’s approval. + Placing ESG Supply and Due from Client (DFC) orders. + Review and understand leasing documents and vendor proposals, engineering only agreements, and maintainhard and electronic files. + Assist with the aging report for Engineering Only properties in collecting details and following up with clients to keep the aging report clear from past due invoices. + Promote and foster positive relationships with tenants and owners. Energy & Sustainability Coordinate with ESG team for Energy Star Compliance and Energy Audits Engage ESG team as needed to promote cross selling services Requirements: + Proven administrative experience + Executive level professional support experience a plus + Exposure to project and process management + Exposure to executive communications, both oral and written + Proficiency in Yardi, Microsoft Office Suite, Microsoft Excel, and SharePoint + Strong organizational skills; detail oriented, advanced time management skills + Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information + Ability to problem solve independently with minimal direction from supervisor + Possess a willingness and ability to work independently + Proven record of providing excellent internal and external customer service Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications. The company will not pay less than minimum wage for this role. Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law. In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at **1-888-365-5406** or email **HRServices@cushwake.com** . Please refer to the job title and job location when you contact us. INCO: “Cushman & Wakefield”