Position Title:Evening Event Operations Coordinator Job Group:Professional & Scientific Required Minimum Qualifications:Bachelor’s degree Preferred Qualifications:Basic Event Planning: Familiarity with planning, coordinating, and overseeing logistics for events. AV Support: Basic knowledge of audio/visual equipment and troubleshooting techniques. Software Skills: Experience with diagramming software like EMS or similar tools for room layout adjustments. Event Coordination: Ability to support event planning and execution, including scheduling, vendor coordination, and on-site management. Policy and Safety Compliance: Knowledge of organizational policies and safety regulations relevant to event management. Job Description: Looking to jumpstart your career in event operations? Join the Memorial Union team at Iowa State University as an Evening Event Operations Coordinator and be part of the action behind campus events. This is an opportunity to use your already acquired skills and gain hands-on experience in an energetic, engaging environment where no two days are the same. + Schedule: Monday–Friday, 2:00 p.m. – 11:00 p.m. (No weekends!) + Benefits: Available on day one! + Why This Role? You'll play a key role in ensuring events run smoothly, working alongside event planners, custodial staff, and AV teams to create seamless experiences. ​ Learn more about the Memorial Union: https://www.mu.iastate.edu/meetings-and-events What You’ll Do + Set up and manage event spaces for gatherings of up to 500 attendees. + Oversee the student information desk and support student employees. + Assist with parking ramp operations and guest inquiries during peak evening hours. + Utilize reservation and diagramming software to adjust event layouts. + Provide on-the-spot problem-solving and customer service to ensure successful events. This role is perfect for someone eager to build a career in event planning. If you’re ready to grow in the field, apply today ! Example of Duties + Plans, coordinates, publicizes, and implements events, conferences, conventions, meetings, etc. + Facilitates event production. + Coordinates logistics such as electrical, custodial, staging, lighting, sound, concessions, catering, security, transportation, and safety. + Coordinates event staffing, which may include hiring and supervising event staff. + Consults with clients on event planning. + Coordinates contracts and letters of agreement for services and events. + Markets services and venues to generate revenue. + Creates strategies to increase utilization, events, and services. + May assign work to other support staff. Level Guidelines + Individual contributor position with developing professional and/or technical skills working under immediate to general supervision + Grasps professional-level knowledge and concepts of field while working in a progressive learning mode + Works on problems and issues of somewhat limited scope + Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained + Responds to inquiries and issues, escalating to manager or higher level workers as appropriate + May lead projects of limited scope and complexity + May provide guidance to students Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. Appointment Type:Regular Number of Months Employed Per Year:12 Month Work Period Time Type:Full time Pay Grade:PS806 Application Instructions: To apply for this position, please click on “ Apply ” and complete the Employment Application. Please be prepared to enter or attach the following: + Resume + Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: + Retirement benefits including defined benefit and defined contribution plans + Generous vacation, holiday and sick time and leave plans + Onsite childcare (Ames, Iowa) + Life insurance and long-term disability + Flexible Spending Accounts + Various voluntary benefits and discounts + Employee Assistance Program + Wellbeing program Original Posting Date: April 8, 2025 Posting Close Date:April 19, 2025 Job Requisition Number:R16788 By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities. Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work. All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check. Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu . If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 . General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.