POSITION:                        Event Coordinator     

DEPARTMENT:             Event Services

REPORTS TO:                 Event Services Manager

FLSA STATUS:                Salaried/Exempt

Summary

ASM Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Event Coordinator for ASM Global/Mercedes-Benz Superdome | Smoothie King Center | Champions Square.

Essential Duties and Responsibilities

Planning, organizing, and controlling events within the facilities as assignedCreate, distribute, and update various working documents for all assigned events, including staffing, event work orders, cost estimates, event comparisons, information sheets, etc.Ensure efficient and effective communication regarding the delivery of services to clientsLead and coordinate pre-con meetings with clientsParticipate in non-assigned major event meetings such as pre and post consProvide turnkey special project research and fulfillment as assignedActively participate in non-assigned major events as neededSupervise all staffing for assigned eventsCoordinate with the staffing department to ensure proper placement of necessary team members throughout the facility during eventsCoordinate outside service needs with food and beverage contractor, decorators, or other vendorsCoordinate client and facility requirements via external messaging such as video boards, external audio, etc.Ensure all FF&E requirements are met for each assigned event (i.e., signage/equipment)Coordinate and participate in proper inspections of the facilities to ensure readiness and compliance with the requirements of the clients prior to hosting the eventDeliver necessary information to event staff during briefing to ensure appropriate knowledge of concerns affecting the eventAttend assigned events to be available to resolve any/all issues that may arise involving clients and patronsAssist with special needs or requests for all font of house arrangements such as house opening, late seating, clearing aisles, etc.Make immediate decisions and communicate with all users of the facility in an emergency situationCoordinate with all necessary departments to ensure all areas are properly addressed prior to, and post-eventMaintain the proper image and generate positive public relations with clients, patrons, and staffMaintain professional demeanor and attire at all timesProve comments/input to the department during post-event discussions regarding issues that arose during the eventAll other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must successfully pass a criminal background checkSuperior communication and organizational skillsMust be highly motivated, self-directed, and have the ability to work in a fast-paced environmentAble to work nights, weekends, and holidays as needed

Education and/or Experience        

Bachelor’s degree or equivalent work experience, plus 2-3 years experience with increasing levels of responsibilities in the facility industryExperience within Facility Coordination is desirablePC Windows-based Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint

Certificates, Licenses, Registrations

Must possess a valid Louisiana Driver’s license at the time of appointment and throughout employment

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.

Note

The essential responsibilities of this position are described under the headings above.  They may be subject to change at any time due to reasonable accommodation or other reasons.  Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Caesars Superdome

P.O. Box 52439

New Orleans, La 70113

Applicants that need reasonable accommodations to complete the application process may contact 504-587-3995.