Event Coordinator POSITION: Event CoordinatorDEPARTMENT: EventsREPORTS TO: Director of Event ServicesFLSA STATUS: Full-time Hourly, Non-Exempt SUMMARY ASM Global, the leader in privately managed public assembly facilities has an excellent and immediate opening for Event Coordinator at the Boeing Center at Tech Port. The Event Coordinator is responsible for coordinating client needs with the building staff to assure proper set-up and smooth operation of events by acting as the primary contact. Giving support to Director of Event Services when needed as described below. ESSENTIAL DUTIES AND RESPONSIBILITIES + Acts as the central contact during all phases of event coordination for users and contractors of the Center for the acquiring and dissemination of event and facility related requirements and information. + Receives, assembles, and distributes event information to the Center staff and works with staff to facilitate efficient and satisfactory completion of client requirements. + Oversees and coordinates all event related services provided by Center and ensures coordination and interaction of all event services operation within the facility with Center staff as assigned. + Works with the Event Services team in ensuring that the staff and its users are familiar with safety and emergency procedures programs in effect at the Center for all employees and users. + Coordinate and utilize the event records management system relating to all phases of event planning and operation. + Works with staff to develop and maintain a service-oriented attitude. + Handles the coordination of specific events with respect to Event Work Orders and Event Change Orders to ensure that all extra billable items are passed through to the Finance Department. + Ensure that all users and contractors are familiar with building policies, procedures, rules, and regulations and that they are properly and appropriately enforced for events directly assigned. + Provides on-floor management of Center event-related services and ensures that all requirements are carried out according to the client’s needs. + Provide administrative and logistical support of all Executive and Board related meetings + Maintain official records for all contracts and board related meetings + Assists with Guest Services operations and issues that may come up during events. + Help manage Events calendar if needed + Additional duties as assigned EDUCATION AND/OR EXPERIENCE + 1 year of event management experience or related public relations, promotions, etc. required. + Ability to work long, often-irregular hours, including nights, weekends and holidays as required by the events. + Excellent interpersonal, organizational and customer service skills required. + Excellent computer skills. SKILLS AND ABILITIES + Must be highly organized and able to handle multiple projects and meeting critical deadlines + Must be able to respond to questions promptly and accurately. + Ability to maintain trust and confidentiality + Ability to work nights, weekends, and holidays + Ability to work in a team + Positive attitude and neat appearance + Ability to interact with clients PHYSICAL DEMANDS + Ability to stand and walk for entire length of shift + Ability to lift and carry supplies and equipment up to 60 pounds and place items on high and low shelves + While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events. + The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.