Description

ICF Next is a leading integrated communication agency in Europe, renowned for delivering high-impact, large-scale events across the EU and beyond. We are looking for a creative and dynamic team player to join our growing team as an Event Manager.

Are you passionate about crafting exceptional event experiences? Do you excel at managing projects with precision, creativity, and innovation? If so, we’d love to hear from you!

As an Event Manager, you will:

Plan and Execute: Manage logistical and operational tasks for small to medium-scale events (physical, hybrid, and online) from start to finish, ensuring timely and high-quality delivery.

Collaborate with Clients: Serve as a primary contact for clients, predominantly EU Institutions, maintaining strong, client-focused relationships.

Coordinate Logistics: Oversee travel, accommodation, and registration services using platforms such as CVENT, B2Match, and Swoogo.

Deliver Online Excellence: Organize and facilitate online and hybrid events using tools like Sli.do, Zoom, Webex, Interactio, and MS Teams, including conducting technical tests, briefings, and rehearsals.

Support Physical Events: Manage onsite logistics and ensure seamless delivery during physical events such as conferences, seminars, and roadshows.

Liaise with Partners: Work closely with service providers, vendors, and internal teams (creative, production, and technical) to align on project needs.

Oversee Projects: Supervise and coordinate multiple event projects in parallel, ensuring quality and adherence to timelines.

What We’re Looking For

Our ideal candidate is proactive, solution-oriented, and committed to delivering inclusive, sustainable, and innovative event experiences. You should bring:

Experience: 2–3 years of proven experience in event organization and management, preferably within a communications or EU-focused environment.

Skills & Tools:

Expertise in managing physical and virtual events, from conferences to networking and exhibitions.

Knowledge of online registration and badging platforms (e.g., CVENT, Swoogo, B2Match).

Proficiency in online conferencing tools (Zoom, Webex, MS Teams, Interactio) and engagement platforms (Sli.do).

Familiarity with corporate project management tools.

An understanding of Artificial Intelligence (AI) and its applications in event organization.

Attributes:

Exceptional organizational and planning abilities with attention to detail.

Strong communication and collaboration skills with a client-centric mindset.

Ability to manage cost-efficient, gender-balanced, inclusive, and environmentally sustainable events.

Multitasking capabilities to handle multiple projects in a fast-paced environment.

Languages: Fluent in English (additional languages are an asset).

What We Offer

A dynamic, multicultural work environment at the forefront of European communications.

The opportunity to collaborate on impactful projects that shape public engagement across Europe.

A supportive team culture that values innovation, inclusivity, and professional growth.

#indeed

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Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

Madrid, Spain (ES01)