Event Media Specialist
Cortland University
Position Details Position Information Budget Title Senior Staff Assistant Campus Title Event Media Specialist School/Division Finance and Management, Division of Department Event Management Office Staff Sub-Type Staff & Administration Salary Level SL3 Salary Range $55,200-$60,200 (Depending on Experience) Salary Determination Starting salary rates are based on multiples factors which may include the position’s major responsibilities, the applicant’s background including education, work experience, and key competencies, the university’s strategic priorities, internal peer equity and external market analyses, applicable federal, state, and local laws and negotiated labor contracts. Position Effort Full-Time If Part-Time, enter FTE: Is this a temporary position? No If Temporary, enter End Date: Position Summary The Event Media Specialist will have complete knowledge of technology on campus, specifically pertaining to what each event space has to offer. They will be responsible for fulfilling various operational roles based on the scope of requirements for each event. The Event Media Specialist is responsible for planning and executing events, while using their technical expertise to track, investigate, and recommend technology solutions and best practices for each event. They will create and maintain an inventory of technological supplies and equipment for the Campus Event Management Office that can be used for events held on campus. This position will train, communicate, and implement concepts and ideas to event organizers, campus departments, and presenters on technology needed for their events. They will also assist in developing, creating, and maintaining the Campus Event Management website, streaming options, social media, and all other technological needs of the office. What makes SUNY Cortland a great place to work? • Our positions provide predictable salary progressions, and many offer permanency.
• Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement.
• SUNY Cortland prioritizes work-life balance and well-being in all forms. The university’s state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland’s Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor’s approval.
• Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding.
• Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region’s offerings Major Responsibilities Administration/Management Assist in coordinating facility use for internal and external event users Assist the Campus Event Management team in a variety of event planning tasks including set-up, communications, day of logistics, and clean-up of internal and external events Implement, communicate, and train the Campus Event Management team and campus users on ideas and concepts for program development, as well as the technology, platforms, and best practices to best deliver event messaging and meeting efficiency Working in partnership with campus stakeholders to produce and execute engaging, inclusive, and modern events Maintain accurate records of space and equipment usage to help develop reports
Technical Serve as the media production manager to coordinate the technical aspects of events such as livestreams, audio & visual needs, websites, and digital media hosted by the Campus Event Management Office, including high-profile, high-impact, presidentially hosted events Develop and maintain the Campus Event Management website as an overall front-line guest experience and showcase the campus’ event spaces, technological abilities, and details for how users can book events at SUNY Cortland Research, identify, and recommend appropriate event platforms including the use of a streaming service for livestreams and hosting hybrid events on campus Develop usage policies, procedures, and troubleshooting guides for all technology in campus event spaces Serve as the property control officer to create an inventory and intake/check-out form of technical equipment and supplies for the Campus Event Management Office
Programming Assist with the coordination of All-University ceremonial events, including President’s office events, conferences, orientations, external events and more Lead event marketing and promotion aspects of presidential events through websites, social media, and graphic design material Serve as the technical advisor for all the events supported by the Campus Event Management Office Serve on campus and community committees as needed to improve the abilities and services offered through Campus Event Management
Personnel Create, hire, train, schedule, supervise, and evaluate student staff that will help execute events, including Audio/Visual needs, for the Campus Event Management Office Develop and sustain a working relationship with the Campus Technology Services staff and other campus departments/offices to improve the needs of campus event spaces and equipment needed for the Campus Event Management Office Functional and Supervisory Relationships Required Qualifications Bachelor’s degree Experience planning and executing events Experience with Microsoft Teams, WebEx, or other media platforms used for streaming events Experience with graphic design, website development, and various social media platforms Preferred Qualifications Previous event experience in audio/visual work in a higher education setting Experience with hosting virtual and hybrid meetings and events About the University EEO Statement The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university. Job Close Date Posting Detail Information Posting Number S23217 Review Start Date 12/17/2024 Open Until Filled Quick Link for Direct Access to Posting https://jobs.cortland.edu/postings/9189 Special Instructions Special Instructions to Applicant Special Instructions to Applicant Supplemental Questions
• Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement.
• SUNY Cortland prioritizes work-life balance and well-being in all forms. The university’s state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland’s Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor’s approval.
• Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding.
• Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region’s offerings Major Responsibilities Administration/Management Assist in coordinating facility use for internal and external event users Assist the Campus Event Management team in a variety of event planning tasks including set-up, communications, day of logistics, and clean-up of internal and external events Implement, communicate, and train the Campus Event Management team and campus users on ideas and concepts for program development, as well as the technology, platforms, and best practices to best deliver event messaging and meeting efficiency Working in partnership with campus stakeholders to produce and execute engaging, inclusive, and modern events Maintain accurate records of space and equipment usage to help develop reports
Technical Serve as the media production manager to coordinate the technical aspects of events such as livestreams, audio & visual needs, websites, and digital media hosted by the Campus Event Management Office, including high-profile, high-impact, presidentially hosted events Develop and maintain the Campus Event Management website as an overall front-line guest experience and showcase the campus’ event spaces, technological abilities, and details for how users can book events at SUNY Cortland Research, identify, and recommend appropriate event platforms including the use of a streaming service for livestreams and hosting hybrid events on campus Develop usage policies, procedures, and troubleshooting guides for all technology in campus event spaces Serve as the property control officer to create an inventory and intake/check-out form of technical equipment and supplies for the Campus Event Management Office
Programming Assist with the coordination of All-University ceremonial events, including President’s office events, conferences, orientations, external events and more Lead event marketing and promotion aspects of presidential events through websites, social media, and graphic design material Serve as the technical advisor for all the events supported by the Campus Event Management Office Serve on campus and community committees as needed to improve the abilities and services offered through Campus Event Management
Personnel Create, hire, train, schedule, supervise, and evaluate student staff that will help execute events, including Audio/Visual needs, for the Campus Event Management Office Develop and sustain a working relationship with the Campus Technology Services staff and other campus departments/offices to improve the needs of campus event spaces and equipment needed for the Campus Event Management Office Functional and Supervisory Relationships Required Qualifications Bachelor’s degree Experience planning and executing events Experience with Microsoft Teams, WebEx, or other media platforms used for streaming events Experience with graphic design, website development, and various social media platforms Preferred Qualifications Previous event experience in audio/visual work in a higher education setting Experience with hosting virtual and hybrid meetings and events About the University EEO Statement The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university. Job Close Date Posting Detail Information Posting Number S23217 Review Start Date 12/17/2024 Open Until Filled Quick Link for Direct Access to Posting https://jobs.cortland.edu/postings/9189 Special Instructions Special Instructions to Applicant Special Instructions to Applicant Supplemental Questions
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