Event Production Specialist

All the benefits and perks you need for you and your family:

Benefits from Day One

Paid Days Off from Day One

Student Loan Repayment Program

Career Development

Whole Person Wellbeing Resources

Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time

Location: AdventHealth Corporate Offices

900 Hope Way, Altamonte Springs Florida

The role you’ll contribute:

The Event Production Specialist works under the executive leadership event manager and collaborates with other team members to plan, coordinate and execute all facets of AdventHealth corporate and Central Florida Division events and meetings. The Specialist will assist the Manager with internal events, elements of which include, but are not limited to, event operations, agenda development, preparation and proofing of written/graphic materials, show-flow development, pre-production meetings, vendor/site research, contract negotiation, expense management, food and beverage selection, audio visual management, budget reconciliation, participate in outstanding customer service and event analysis and statistics, including client/attendee engagement.

The value you’ll bring to the team:

• Demonstrates through behavior AdventHealth's core values of Quality and Service Excellence, Community Well- being, High Ethical Standards, Stewardship and Inclusiveness

• Manages coordination of events from concept to on-site implementation.

• Schedules and attends all event planning meetings with internal team.

• Schedules and leads out on stakeholder production meetings.

• Expert in show flow creation.

• Leads out on show flow review with internal team and vendors.

• Leads pre-event detailed logistic meetings to educate the internal team.

• Leads on-site logistics during events to ensure proper flow, set up, and manages details.

• Manages staff and vendors at chosen event site in order to coordinate details.

• Reviews event invoices for accuracy and acquires approval for payment.

• Maintains records of all event aspects including budget summary.

• Uses event cost projection to present innovative and experience elements to stakeholders.

• Leads in creation of venue RFPs and sourcing.

• Collaborates with event stakeholders and key decision-makers to clearly identify and establish event objectives, needs, and communication guidelines for project updating and event budgeting.

The expertise and experiences you’ll need to succeed :

Minimum qualifications :

Bachelor's degree in event production, marketing, communications, or related field

3-years' experience in relevant field and current trade certifications (AV)

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Marketing & Communications

Organization: AdventHealth Corporate

Schedule: Full-time

Shift: 1 - Day

Req ID: 25000263

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.