ICF Next is one of the leading integrated communication agencies in Europe, specialising in large-scale events and campaigns across the European Union. We are looking for a creative and dynamic team player to fill the position of Event Project Manager. The ideal candidate has a very good knowledge of event management as well as strong project management skills; delivers physical, hybrid and online events in a qualitative and timely manner; oversees and monitors financially medium-scale event projects; is commercial-minded and solution-oriented.

Responsibilities:

Planning

Coordination and management of small and medium-size event projects from A to Z

Ideas and suggestions for enhanced, connected experiences to audience and stakeholders

Daily contact with clients (mainly the EU Institutions)

Strong and efficient project management skills

Budget management, monitoring and optimisation

Coordination with internal creative and production teams involved in event projects

Coordination with service providers and suppliers

Day-to-day supervision of project tasks

Quality control, time, change and resources management of projects

Sustainable, innovative and inclusive event services

Requirements:

Minimum 5-6 years of event organisation and management in a communication environment, preferably for the EU Institutions and the European Commission

Excellent organisational and planning skills

Strong project and time management skills (Prince 2 certification will be considered an asset)

Proven organisation and delivery of online and physical event projects (conferences, meetings, webinars, seminars, roadshows) with networking and exhibition activities

Good knowledge of online registration, conferencing and engagement tools and platforms (like Zoom, Teams, Webex, Interactio, Sli.do, Hopin, etc.)

Ability to manage small project teams

Proven capacity to manage small and medium-range budgets

Ability to work on the preparation of offers for Request for Services and Tenders/Bids

Excellent knowledge of English and French (any other language will be considered an asset)

Focus on qualitative, creative and sustainable event services

Knowledge of registration tools like CVENT, Swoogo and B2Match is necessary.

Strong capacity of managing event projects in parallel during preparation and implementation.

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