The Event Scheduling Specialist facilitates the mission of the Department of Event Management by supporting the scheduling and service dissemination of event planning for the College. They provide leadership, policy oversight, direction and coordination in operational needs as they relate to institutional event planning. 

This is a full time, benefits eligible, hourly position with a hiring range of $23.66-$29.58 per hour. The anticipated start date for this position is January 2025.

Core Responsibilities:

Provide direction and guidance to facilitate an effective and efficient process, while scheduling events in appropriate venues and in compliance with all relevant policies.   Advise event planners with regard to College policies and process as well as all requirements necessary for events to be  held in compliance with VT State laws, health and safety codes, and any other statutory regulations, and institutional guidelines.   Develop and maintain capable relationships with key internal stakeholders as well as external relationships with vendors and other essential partners.   Schedule all generated activities through 25Live to reserve space, deploy support services, and market events to online event calendars.   Support the institutional planning of annual and/or academic ceremonies such as Commencement, Convocation, Baccalaureate, and Feb Celebration as well as large annual programming, such as annual conferences and symposia Reunion and Orientations.  Manage event scheduling at the Middlebury Snowbowl while acting as backup scheduler for the College's Bread Loaf campus and Rikert Outdoor Center. 
 
Provide backup support to the system administrator for 25Live.  Support and assist other members of the Event Management team with department responsibilities as needed.