Event Support Staff Rochester, NY (http://maps.google.com/maps?q=1900+South+Clinton+Ave+Rochester+NY+USA+14618) Description Lifespan is a trusted, mission-driven, regional nonprofit dedicated to helping older adults take on the challenges and opportunities of longer life. We are a great place to work where staff can grow personally and professionally in a supportive and inclusive environment. STATUS: PT 10 hours/week Hourly Wage: $17.00 SUMMARY Provides assistance with all Memory Café events and other department events as needed. Services are provided in the 9 county Finger lakes region. Includes assistance with pre-event preparation, event set-up, activities and clean up. Assistance with data tracking and compilation following events. Outreach support for event recruitment. 1. Attend every Together Today Café (approx. 3x/month). Attend other department events as applicable. a. Loading travel vehicle with supplies b. Unloading at site and set up. c. Assistance at events as needed. i. Registration ii. Serving meals iii. Assisting participants d. Cleaning up at end of events and loading travel vehicle. e. Unloading supplies at Lifespan. 2. Follow-up Tasks: a. Enter event survey results. b. Tally event volunteer hours. c. Enter new attendees in Lifespan database. d. Call no-shows and check on them. 3. Preparation Tasks: a. Call (new) registered attendees for events to verify they are coming/answer any logistical questions. b. Print all collateral needed for events. c. Assist Coordinator with planning for the agenda for cafés. 4. Outreach. a. Works with team to arrange and conduct community presentations for visibility of Memory Cafes and other FLCI programs. With the team, assists with recruitment of caregivers and their care partners to attend FLCI events. i. Specific focus on caregiver recruitment to people who live in the rural communities in the outlying Finger Lakes counties. b. With team, conducts outreach to community groups, faith communities, and other aligned organizations. c. Assist coordinators with social media posts for events as needed. d. Assist with the creation of marketing/flyers folder as needed. e. Maintain contact list and ensure new flyers are distributed to outreach partners. f. Assist team with emails and hard copy mailings as needed. 5. General Operations a. Gather and maintain data and files regarding FLCI Department events. b. Utilizes Peer Place, Excel, Better Impact, other online systems and databases. c. Provides on-going updates and monthly reports. d. Prepares other reports as requested by supervisor. e. Assist Coordinator with online research for food/entertainment/venues for future cafés. f. Backup to coordinator in event of unexpected absence. 6. Other duties as assigned by supervisor. Requirements QUALIFICATIONS Education:Associates’ degree in Human Service or related field or equivalent experience. Experience:Strong level of computer knowledge and experience. Comfort with online databases, MS Office Suite. Knowledge of and experience working with people who have Alzheimer’s Disease/dementia a plus. PHYSICAL AND MENTAL REQUIREMENTS + Ability to lift and carry up to 50 lbs. + Ability to travel by car. Must have reliable transportation and valid driver’s license. + Computer skills: MS Office Suite + Ability to multi-task + Ability to complete reports utilizing basic math and Excel skills + Basic knowledge of principles of human services + Ability to perform work at a desk or at a personal computer station + Standing, moving, walking during events. + Excellent verbal, written and communication skills are required + Interface with all levels of personnel and with staff from other organizations + Ability to maintain composure under deadlines + Ability to work inclusively with diverse people and situations If working less than 37.5 hours, accrued time is pro-rated. Lifespan offers great benefits including: Vacation (21 days) Sick (10 days) Personal Time (3 Days) Holidays (11) Medical Insurance (3 options) Dental Insurance (2 options) Vision (2 options) Flexible Spending Account Health Savings Account with company contribution 403(b) Program Pension contribution after one year of service Salary/Hourly Rate Multiple factors will be considered for salary/hourly determination including, years of relevant service, skills required, education, and internal equity, Lifespan is an equal opportunity employer and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, gender identity/expression or any other protected characteristic. Lifespan will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical and mental limitations of qualified employees and applicants with disabilities. Deadline to Apply: Open until Filled