Location: Oneonta, NY Category: Management / Confidential Posted On: Fri Jan 10 2025 Job Description: SUNY Oneonta seeks an enthusiastic, detail-oriented, professional to assist the Office of the President with event planning and operational support. Reporting to the Executive Assistant and Director of University Events, the Events and Support Specialist will play a primary role in coordinating and executing a variety of high-profile, high-impact university events and will manage both long-term projects and immediate administrative needs. With logistical, customer-facing, and administrative duties, the ideal candidate is skilled in time management, interpersonal communication, and providing exceptional service to internal and external stakeholders. This position requires the ability to maintain composure under pressure and sound judgement with problem solving. Collaboration, motivation, resourcefulness, prioritizing service, a can-do mindset, and the ability to track multiple projects and deliverables will be key to this employee's success. To learn more about the University and the department, please visit https://suny.oneonta.edu/ or Office of the President | SUNY Oneonta (https://suny.oneonta.edu/office-president) Duties include but are not limited to: + Oversee or assist with planning and executing university events such as commencements, all-campus gatherings, receptions, ceremonies, lectures, assemblies, banquets, and more. + Secure services and coordinate logistics for event vendors/partners including catering, IT, facilities, printing, volunteers/staff, safety, etc. + Track and ensure adherence to event planning timelines and completion of event checklists. + Coordinate with colleagues on event communications, promotions, budgeting, etc. + Manage or assist with on-site event execution including setup, registration, run of show, troubleshooting problems, volunteer/staff supervision, breakdown, and more. + Assist with operational tasks for the Office of the President including office reception, scheduling, and correspondence via email and phone. + Maintaining a high level of discretion and handling confidential, complex, and sensitive information with sound judgement, integrity, and the utmost professionalism Salary: $58,000-$62,000 commensurate with experience. Information on SUNY's comprehensive benefits offerings can be found at https://www.suny.edu/benefits. Job Requirements: Minimum Qualifications: + Bachelor's degree. + Experience managing multiple projects/tasks simultaneously and efficiently. + Experience planning or assisting with coordination of events of different sizes and formats. + Excellent organizational, time-management, and communication (written and oral) skills. + Ability to effectively adapt to unexpected situations, dynamic environments, and fluctuating deadlines. + Experience collaborating and establishing strong professional relationships across all levels of seniority. + Willingness and ability to work flexible hours with periodic obligations outside of core operating hours (weekends, evenings, etc.). + Proficiency with Microsoft Office applications. Preferred: + Bachelor's degree in Hospitality, Administrative Support, Communications, Business Administration, Management, or related field. + Experience planning and executing large events in a higher education, corporate, non-profit, governmental, or hospitality-focused environment. + Experience planning and executing virtual meetings or events. + Experience working in a front-facing, customer-service setting/position. + Experience working in a role that handles confidential information. + Experience working in higher education. + Experience working with and serving diverse populations. Additional Information: SUNY Oneonta enrolls about 5,500 students who pursue bachelor's or master's degrees or certificates in one of 70-plus academic programs. Known as an exemplary residential campus that values inclusion, service and sustainability, SUNY Oneonta is a nurturing community where students grow intellectually, thrive socially, and live purposefully. The university is located in the City of Oneonta, nestled in the northern foothills of the Catskill Mountains about a four-hour drive from New York City, Boston, and Philadelphia. With a population just shy of 14,000, Oneonta is one of the 20 Most Picturesque Small Towns in America, according to Microsoft News. The natural beauty of the region is breathtaking year-round. Each season offers outdoor activities such as hiking, biking, boating, swimming, and skiing. Employees give SUNY Oneonta high marks for work/life balance, management, and culture. The university's indeed.com rating is 4.4, with one recent review noting that the people are what make SUNY Oneonta so special Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the NYS Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov. SUNY Oneonta values a diverse university community. Please visit our website on diversity at: https://suny.oneonta.edu/diversity. Moreover, the University is an Equal Opportunity/Affirmative Action employer. Women, persons of color, persons with disabilities, and protected veterans are encouraged to apply. "At SUNY Oneonta, we believe that diversity is an asset and a source of strength that energizes our collective growth and innovation." - President Alberto Cardelle.