Who We Are:

Opened in November of 2023, the Agua Caliente Cultural Museum (ACCM) is a 48,000 square-foot state-of-the-art facility, located in downtown Palm Springs, California, and includes a permanent 10,000 square foot gallery on the history, culture, and present times of the Agua Caliente peoples, a 2,200 square foot changing gallery, dedicated collections storage areas, a 1,000 square-foot dedicated retail space, education classroom, meetings rooms and an outdoor education garden. ACCM is owned and operated by The Agua Caliente Band of Cahuilla Indians, a federally recognized Indian Tribe.

 

Position Summary:
Assists the Manager of Events in the creation, development, implementation and execution of all events at the Agua Caliente Cultural Museum. The Coordinator works seamlessly with the Manager and other ACCM stakeholders to establish and maintain a set event schedule and deliver a first-rate experience and superior customer service throughout the event process. Assist in coordinating and executing site visits, planning meetings, walkthroughs and event execution. Assist in developing site-specific operations plans for all aspects of event production (event set up, traffic management & parking, waste management, pedestrian flow, audio visual needs, emergency & medical services, etc.).  

 

Essential Duties and Responsibilities

Work with the Manager of Events with the planning and execution off all events occurring at ACCM (both in-house and 3rd party events booked at ACCM) Assist in the planning and facilitate logistics for all events, management and creation of guest lists, RSVP, venue preparation, presentation materials, coordination with security, catering, entertainment, transportation, equipment, decor, and input on development of marketing materials Assist in the creation of seating charts, room and event space layout and other event set-up needs as required. Prepare and disseminate event related information to appropriate departments, vendors, and others in a clear, concise, and timely manner Conduct research, assemble and analyze data to prepare reports and documents Independently perform department level projects as assigned Prepare responses to correspondence containing routine inquiries; prepare and edit correspondence, communications, presentations and other documents Type, proofread, and process a variety of documents including general correspondence, reports, letters, memoranda, and invoices; prepare spreadsheets in excel and forms from rough drafts or verbal instruction as assigned.  Detail oriented and proactive in determining the needs of new clients and assist in the development of timelines and deliverables requirements. Available to work some evenings and weekends as necessary   Additional duties as assigned

 

Supervisory Responsibilities

None

 

Access to Sensitive Areas and Information

As per ACGC SRC Access Matrix

 

Signatory Ability

None