Events Set-Up/Maintenance Coordinator Job ID 191838 Posted 14-Nov-2024 Service line GWS Segment Role type Full-time Areas of Interest Facilities Management Location(s) San Jose - California - United States of America **About the Role** As a CBRE Events Coordinator, you will take an active role in both the coordination and physical setup of small to medium meetings, conferences, and events, while also assisting in larger events. This position involves hands-on tasks to ensure spaces are ready and meet organizational standards, emphasizing the execution of events rather than pure coordination alone. **What You’ll Do** + Plan, coordinate, and actively set up a variety of events, managing logistical details to deliver successful and memorable experiences. + Perform light maintenance tasks, including painting, setting up desks, and keeping meeting/event spaces well-maintained and presentable. + Assist with office moves, adds, and changes—including planning, packing, and setting up new office areas to support workplace flexibility. + Conduct regular inspections of event spaces to ensure readiness and troubleshoot any technical or visual issues. + Act as the point of contact for smaller meetings and events while supporting the team in larger event setups. + Collaborate with clients, vendors, and team members to coordinate guest services, including transportation, signage, and special needs accommodations. + Build a welcoming environment for attendees, event hosts, and vendors on event days, and assist with room reconfiguration and space management for both indoor and outdoor setups. + Respond to event activities and assist with gathering supplies, managing equipment needs, and coordinating food & beverage services. + Conduct room setup, refresh spaces, and clear away food and service items post-event to maintain clean and functional event environments. + Maintain an inventory of event supplies and coordinate the master calendar for meeting and event spaces. + Assist with post-event reporting and reconciliation, raising any issues and concerns as appropriate. **What You’ll Need** + High School Diploma or GED with up to 2 years of job-related experience. + Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more. + Ability to follow basic work routines and standards in the application of work. + Interpersonal skills to exchange straightforward information. + Solid understanding of Microsoft Office products. Examples include Word, Excel, Outlook, etc. + Strong organizational skills with an inquisitive mentality **Why CBRE?** + When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills s of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential! **Disclaimers** + Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Events Set-Up/Maintenance Coordinator position 26.44 per hour and the maximum salary for the Events Set-Up/Maintenance Coordinator position is $28.85 per hour. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance. **Equal Employment Opportunity:** CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada). **NOTE:** Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter. CBRE GWS CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies. Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions) CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)