**Job Type:** Regular **Time Type:** Full time **Work Shift:** Day (United States of America) **FLSA Status:** Exempt **When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.** Under the direction of the Vice President of Research Operations, this position is responsible for overseeing the grants management program at BIDMC, focusing on pre- and post-award management and grants contracting. The role includes providing strategic direction, operational leadership, and fiscal oversight, while ensuring exceptional customer service for all stakeholders (faculty, staff, and external partners). The incumbent will ensure the efficient implementation of processes and procedures for all grants management activities, including compliance with federal and other relevant regulations for sponsored research and other grant awards. Key responsibilities include monitoring industry trends for relevant changes in grants management practices and assessing their impact for BIDMC to align with institutional goals. The role provides strategic leadership to a diverse team of staff overseeing the review, approval, negotiation, and administration of grants and contracts. This includes managing process improvement initiatives and ensuring proper staff training. Additionally, the position involves creating and reporting performance metrics to measure the effectiveness of grants management activities, particularly in pre- and post-award management and grants contracting. The Executive Director will collaborate closely with the Directors of Sponsored Programs Administration to implement programs, disseminate timely information, and provide training to faculty and staff, ensuring effective and compliant award submission and grants management procedures. The incumbent will also collaborate with Research Operations leadership and broader BIDMC/BILH leadership on issues impacting research, ensuring alignment and an effective response to challenges. **Job Description:** **The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of this position.** **Primary Responsibilities:** + Assesses the grants administration program, identifying areas for improvement and advising the VP of Research Operations on strategic needs. Lead organizational development and structure of grants management to align with institutional goals and research growth. Establish standard operating procedures (SOPs) and ensure consistent adherence. (essential) + Partners with the VP of Research Operations and Chief Academic Officer on the development of research grants management strategies, performance metrics, and process improvements. Works closely with various institutional departments to endure efficient and compliant grant proposal submissions. (essential) + Supervises the Directors of Sponsored Programs Administration, overseeing the central pre- and post-award processes, grant and contracts coordination, financial reporting, and compliance. Provide leadership in managing staff training, professional development, and development of junior staff to operate independently. (essential) + Ensures compliance with relevant federal, state and institutional regulations. Proactively identify and mitigate risks related to sponsored projects recommending solutions to address potential issues, updating or drafting policies and procedures as needed. (essential) + Stays current on changes grant standards, regulations, and industry practices. Ensure that all stakeholders (PIs, research staff, grants management teams) are informed and trained on any relevant updates. Serves as the central point of functional and operational oversight and direction for grants management, grant audit, and other outside audits. (essential) + Collaborates with colleagues in Research Operations, Finance, Compliance and other areas to streamline grant processes and improve submission efficiency; acts as a key liaison for faculty and staff to ensure the effective implementation of grants management procedures. + In partnership with the Director of Research Operations, manages the annual operating budget for the grants management program, ensuring that resources are allocated effectively and in alignment with strategic priorities; develops and tracks performance metrics to assess the effectiveness of the grants management program. (essential) + Oversees the recruitment, training, and performance management of Sponsored Programs Administration staff; fosters a culture of continuous learning and improvement within the team. (essential) + Creates and sustains a positive “customer friendly” collaborative culture in working with principal investigators toward the ultimate goal of increasing extramural research funding at BIDMC. (essential) + Performs additional tasks as required by the Vice President of Research Operations to support the mission of the institution. (essential) + Has the authority to direct and support employees daily work activities an to undertake or recommend the following employment actions: hiring, termination, corrective action and performance reviews. Direct Reports: 4 Indirect Reports: 53 **Required Qualifications:** + Bachelor’s degree required; Master's degree in Business, Finance, Healthcare, or related field preferred. + 8-10 years related work experience required; 5 years in a senior leadership or management role overseeing grants administration, with experience in both pre- and post-award management required. + Expertise in federal and state grants management, clinical research administration, and sponsored programs. In-depth knowledge of federal regulations, including Federal Uniform Guidance (2 CFR 200) and best practices in grants and contract management. + Proven ability to provide strategic direction, drive change management, and manage complex organizational structures. Experience leading cross-functional teams to achieve institutional research goals. + Advanced skills with Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and familiarity with grants management software or other relevant web-based applications. **Competencies:** **Decision Making:** Ability to make decisions with significant, broad implications for the management and operations of a major department or multiple departments. Participates in decisions on overall strategy and direction of the organization. **Problem Solving:** Ability to address problems that are broad, complex and abstract, often involving Medical Center-wide issues and requiring substantial creativity, resourcefulness, staff engagement, Lean diagnostic techniques, negotiation and diplomacy to develop solutions. **Independence of Action:** Ability to set direction and vision for major departments or multiple departments. Establishes priorities, develops policies and allocates resources. **Written Communications:** Ability to communicate complex information in English effectively in writing to all levels of staff, management and external customers across functional areas. **Oral Communications:** Ability to verbally communicate complex concepts in English and address sensitive situations, resolve conflicts, negotiate, motivate and persuade others. **Knowledge:** Ability to demonstrate broad and comprehensive knowledge of theories, concepts, practices and policies with the ability to use them in complex and/or unprecedented situations across multiple functional areas. **Teamwork:** Ability to lead collaborative teams for larger projects or groups both internal and external to the Medical Center and across functional areas. Results have implications for the management and operations of multiple areas of the organization. **Customer Service:** Ability to lead operational initiatives to meet or exceed customer service standards and expectations in assigned unit(s) and/or across multiple areas in a timely and respectful manner. **Social/Environmental Requirements:** Work requires close attention to task for work to be accurately completed. Intermittent breaks during the workday do not compromise the work. Work is varied every day, and the employee needs to be adaptable to respond to these changes and use independent judgment and manage priorities. No substantial exposure to adverse environmental conditions. **Health Care Status:** NHCW: No patient contact. - _Health Care Worker Status may vary by department._ **Sensory Requirements:** Close work (paperwork, visual examination), Color vision/perception, Visual monotony, Visual clarity > 20 feet, Visual clarity feet, Conversation, Telephone. **Physical Requirements:** Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing or pulling objects. Sitting most of the time, with walking and standing required only occasionally. This job requires frequent sitting and keyboard use. There may be occasional walking, standing. **As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more (https://www.bilh.org/newsroom/bilh-to-require-covid-19-influenza-vaccines-for-all-clinicians-staff-by-oct-31) about this requirement.** **More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.** **Equal Opportunity** **Employer/Veterans/Disabled**