(Hiring salary will be based on experience, credentials, pay equity, & statewide rules.)

 

Description

 

General job description

The Office of the State Treasurer (OST) is currently seeking an energetic and dedicated individual to work in a fast-paced office environment. This individual will report directly to the State Treasurer and will serve as their primary contact and administrative support. The State Treasurer serves as Administrative Officer for three Governor-appointed Boards; the State Depository Board, the Georgia Higher Education Savings Plan Board, and the Georgia ABLE Program Corporation Board. You will work one-on-one with the State Treasurer and interact with the agency Executive Committee members and agency Department Heads. This role requires a high level of customer service, exemplary organizational skills, and the ability to be skillfully resourceful as you perform a variety of clerical and/or administrative duties.

 

Responsibilities

• Provide consistent support to the State Treasurer including calendar management, travel arrangements and expense reimbursements, drafting internal and external correspondence, board preparation and briefings, and arranging meetings.

• Serve as primary point of contact for the Governor’s Office, Board members, and Agency Heads and their assistants.

• Coordinate all aspects of Board meetings including consolidating meeting materials from internal and external sources, drafting agendas, and scribing minutes.

• Maintain an efficient documentation and electronic filing system for vendor contracts and various types of correspondence to and from State entities.

Responsible for preparation of quarterly treasury reports to be posted on OST website. Responsible for supervising the execution of tasks delegated to other team members.

• Monitor office supply inventory and manage purchasing card purchases for the office. Efficiently complete office orders including but not limited to office supplies and furniture. Reconcile monthly purchase card statement.

• Serve as liaison to HR Department for the agency. Interact with HR as needed to facilitate Agency’s employee actions and employee paperwork. Provide office support for Time & Leave system.

• Serve as primary contact to interact with building’s facilities team, property management staff, and contractors. Manage access control requests for the office. Request reimbursable and non-reimbursable work orders, including but not limited to maintenance issues and renovation project estimates.

• Monitor OST website content for accuracy and relevance.

• Assist Internal Auditor with annual Property Management reporting needs.

• Answer, screen, and route telephone calls.

• Greet and direct office visitors and clients as required.

• Distribute incoming mail and prepare outgoing packages.

 

Required Knowledge, Skills, and Abilities

Demonstrates experience as an executive assistant in direct support of upper level executives. Mature judgement and discretion regarding handling of sensitive and confidential information. Must be able to multi-task, prioritize daily workload and work in a rapidly changing, fast-paced environment. Ability to provide exceedingly high level of support to both internal and external customers at all levels. Exemplary time management, planning & organizational skills. Refined interpersonal skills (telephone & face-to-face) and exceptional written communication skills. Advanced level proficiency in Microsoft Office Suite and Microsoft Teams. Initiative and ability to work with minimum oversight. Full comprehension of office management systems and procedures. Strong analytic and problem-solving skills with strong attention to detail. Display collaborative, positive and intuitive attitude.

 

Minimum Entry Qualifications: 

Bachelor’s degree in business administration, communications or a related field from an accredited college or university AND five years of office administration or senior secretarial experience OR equivalent combination of experience, education, and training.

 

Preferred Qualifications:

Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess one or more of the following items below.

 

PLEASE CLEARLY INDICATE YOUR QUALIFICATIONS ON YOUR RESUME.   

·         Five or more years of administrative support experience.

·         Demonstrated experience providing administrative support at the executive level.

·         Proven experience supporting a Board or similar body.

·         Prior experience providing administrative support at a State of Georgia Executive Branch agency, entity, or authority.

 

Advanced proficiency in using Microsoft Teams, Word, Excel, Outlook, PowerPoint, and Concur.

Applications accepted at Team Georgia Careers

 

Due to the volume of applications received, we are unable to provide information on application status by phone or email.  Only those applicants selected for an interview will be contacted by the hiring agency.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

OST is an equal opportunity employer

When applying for this position, you will be asked if you meet the minimum qualifications for this position as stated below and may possibly be presented with additional questions to assess preferred qualifications.   Preference will be given to applicants who meet one or more of the preferred qualifications.

Bachelor's degree in business administration, communications or a related field from an accredited college or university AND Six years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training. Additional Information Agency Logo: Requisition ID: ADM0GIF Number of Openings: 1 Advertised Salary: $59,331 - $98,576 Shift: Day Job Posting End Date: Feb 29, 2024