Foods you love. Brands you trust. And a career that empowers you to grow. At Nestlé USA, we’re all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers’ lives. Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive. _This position is not eligible for Visa Sponsorship._ Nestlé’s Coffee & Beverage Division is on a mission to craft cups that uplift our consumers and better our communities. With brands like Starbucks, Coffee-Mate, Nescafé, Nesquik, Natural Bliss, Seattle’s Best Coffee and Blue Bottle, our diverse product portfolio is brimming with rich and fulfilling opportunities for motivated individuals. Our offices provide an inspiring and high-energy work environment that fuels our fast-paced growth, and our field-based positions across the country ensure that we are fully immersed and positioned to pioneer the coffee and beverage market. Across our organization, we are creating a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm in order to delight our consumers and shoppers every single day. Together, we will elevate everyday moments with each sip. This role contributes to the success of Coffee & Beverage by providing advanced, dedicated administrative support of a confidential and complex nature to both leadership and the team. You will exercise independent judgment and discretion in making decisions. You will need to follow through on carrying out activities and demonstrate the ability to perform effectively with limited direction. **Responsibilities:** + Supports both executives and departments with high customer service, being interpersonally savvy and efficient. You may be assigned special projects or ad hoc tasks by the VP Finance. This could involve research, data analysis, preparing presentations, or other tasks to support the division’s strategic objectives. + Provides leadership influence to leaders, partners and admin support team to continuously improve productivity, communications and morale. + Works as a team member with other assistants to ensure consistency of operations and alignment with company goals and strategies. + Completes various administrative activities, including but not limited to, + Creating/editing/finalizing presentation materials, provide training and coaching when appropriate + Expense reports, pcard management, calendaring, + Composing correspondence (messaging and prioritizing), acting on department mail + Managing onboarding activities for new partners, planning/hosting meetings and offsite activities as well as streamlining existing processes where applicable. + Schedules executive domestic and international travel in compliance with existing policies and procedures. Proactively addresses all aspects of executive's travel such as currency, weather, culture and locale to ensure executive's effective use of time and resources to promote productivity. + Actively engages with team members to ensure alignment of priorities and open communication paths. Will partner on leadership initiatives where practical. + Is a primary point of contact for the business unit or department. Will answer questions, direct requests to appropriate partners and host/escorts visitors within the building as needed + Partners with the facilities department in planning and organizing both teams working spaces and meeting spaces. Includes arranging live and virtual audiovisual equipment, connecting with facilities for a walk through, and any facilities moves. + Serve as the Seattle Campus champion for coordinating and promoting all Coffee and Beverage culture building activities and events + Maintains regular and punctual attendance. **Requirements and Minimum Education Level:** + High School Diploma/GED or 4 or more years of US military service **Experience:** + 7+ years of experience in a role performing administrative assistant or coordinator job functions **Required Skills:** + Demonstrates confidence, composure and professionalism + Advanced problem-solving skills, with an aptitude for identifying potential for process improvements and leading change process + Ability to effectively manage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments + Ability to communicate effectively at multiple levels of the organization, both clearly and concisely orally and in writing, with attention to detail + Ability to work independently, as part of a team and as a peer leader + Ability to deliver consistently high quality and professional customer service to both internal and external customers + Advanced proficiency in Microsoft Office Suite + Ability to handle confidential and sensitive information + Ability to exercise sound judgment and independent decision making + Demonstrates an aptitude for understanding the business, function and company priorities and be able to apply knowledge of multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities + Ability to perform successfully in a fast paced, dynamic environment Job ID:339652 It is our business imperative to remain a very inclusive workplace. To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home. The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467. This position is not eligible for Visa Sponsorship. Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy