Executive Administrative Assistant
SAIC
**Description**
SAIC is seeking an Administrative Assistant in our Silver Springs, MD office!
**Essential Functions**
**_Administrative Support:_**
+ Provide administrative assistance, including writing and editing emails, drafting memos, developing meeting minutes, and preparing communications on the executive’s behalf.
+ Perform executive-level calendar management, including scheduling, de-conflicting, and prioritizing meetings on the executive’s behalf.
+ Communicate with stakeholders across organizational components and levels.
+ Track and maintain action items, prioritize action items, facilitate executive-level review, and provide recommendations on a daily basis.
+ Provide meeting management, including developing and distributing presentations and agendas, facilitating meetings, taking meeting minutes, and tracking action items on the executive’s behalf.
+ Coordinate travel arrangements on the executive’s behalf.
+ Advise executive-level staff by providing recommendations that consider risks, impacts, and feasibility.
+ Identify areas for process improvement and support the realization of those improvements through the development/updates of policies, procedures, tools, and templates.
+ Recognize strategic objectives and align these objectives with tactical actions.
+ Answer phone calls in a polite and professional manner.
+ Understand organizational policies and procedures to ensure the accuracy of solutions and deliverables to the client.
+ Demonstrate a commitment to quality and customer support.
**_Special Projects and Smartsheet Solutions:_**
+ Lead and execute special projects, including Smartsheet initiatives, under the direction of the OCIO by identifying opportunities for Smartsheet automations to enhance OCIO-wide operations.
+ Collaborate with developers to design custom Smartsheet tools and implement these tools.
+ Support gap analysis between strategic objectives and tactical actions.
+ Train staff and implement Smartsheet solutions to improve efficiency and productivity.
**Qualifications**
**Education & Training**
· Bachelor’s degree
**Minimum Experience & Skills**
· Five or more years of professional experience
· Must be a U.S. Citizen and have the ability to pass a background check
· Excellent written and verbal communication skills
**Desired Education/Certifications & Skills**
· Two or more years experience supporting executive level staff
+ High proficiency with Smartsheet or Other Project management Tools
+ High proficiency in Google Suite
**Clearance:**
+ Must be a US citizen with the ability to obtain and maintain a Public Trust Clearance
SAIC accepts applications on an ongoing basis and there is no deadline.
Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.
REQNUMBER: 2410403
SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability
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