Executive Administrative Assistant Bookmark this Posting Print Preview | Apply for this Job Posting Details Position Information About MSM Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders. We exist to: • Improve the health and well-being of individuals and communities; • Increase the diversity of the health professional and scientific workforce; • Address primary health care through programs in education, research and service; With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world. At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM ! Posting Number NONAC3272 Job Title Executive Administrative Assistant Position Title Executive Administrative Assistant Position Type Non-Faculty Number of vacancies 1 Salary Department Office of External Affairs and Innovation (OEAI) Position Summary In support of Morehouse School of Medicine’s Vision; “Leading the creation and advancement of health equity,” the Office of the President and Dean is seeking an Administrative Assistant to join their team. The Executive Administrative Assistant will support the Chief Innovation Officer and the Senior Vice President for External Affairs and Innovation with preparation for the Board of Trustee meetings and presentations, logistics, and institutional projects as delineated. Minimum Qualifications + Two-year degree in business administration, communications, or a related field. + Seven years of office administration, senior secretarial or related experience is acceptable in lieu of a two-year degree. + Two to four years prior experience providing administrative support at the Director or VP level. + Ability to thrive in a fast-paced environment and operate with a high sense of urgency. + Ability to observe strict confidentiality in all aspects of services provided. + Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients. + Intermediate or higher proficiency in MS Office – including Word, Excel, PowerPoint & Outlook. + The ability to type or keyboard 60 accurate words per minute. Preferred Qualifications + A bachelor’s degree in business administration, communications, or a related field. + Three years or greater of experience providing administrative support at the executive (“C-suite”) level. + Experience with meeting preparation and materials development including Board of Directors meetings. + Project management skills. + Ideal candidate will have worked in highered, academic health sciences, and/or academic medicine. Closing Date Open Until Filled Yes Special Instructions to Applicants Quick Link https://careers.msm.edu/postings/20139 EEO Statement Summary Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression. Job Duties Description of Job Duty Manages the daily operations and functions of assigned areas Description of Job Duty Plans and organizes departmental meetings and training sessions Description of Job Duty May be responsible for maintaining department director’s and/or chair’s calendar Description of Job Duty Assists in development of administrative departmental operating policies Description of Job Duty May coordinate and plan special events and activities Description of Job Duty Serves as department liaison for customers and responds to inquiries and general information requests Description of Job Duty Prepares and composes special project reports, correspondence of a confidential and complex nature, letters, memorandum, and other documents Description of Job Duty Composes routine correspondence, types, formats and proofreads memos, letters, forms, manuscripts, and grant proposals Description of Job Duty Responsible for working with Faculty Affairs and Credentialing in the on-boarding process for new faculty. Pre-Employment/Employment Requirements All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Immunization Requirements It is MSM’s Immunization policy that all Prospective Employees are required to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination. Posting Specific Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents + Curriculum Vitae or Resume Optional Documents + Cover Letter