Description We are looking for an Executive Administrative Assistant to join our team in Allentown, Pennsylvania. In this role, you will be responsible for a wide range of administrative duties, including maintaining accurate records, organizing and coordinating meetings, and providing exceptional customer service. This role offers a contract to hire employment opportunity. Responsibilities: • Organize and maintain an effective filing system, ensuring all correspondence and other records are easily accessible. • Coordinate and arrange meetings, prepare agendas, and ensure all facilities are ready for use. • Handle incoming mail and distribute it to the appropriate personnel. • Assist in maintaining accurate records related to the progress of identified goals. • Screen and answer phone calls for supervisors, and arrange conference calls when necessary. • Use Microsoft Office Suites to compose and type routine correspondence. • Conduct research and compile statistical reports as required by the supervisors. • Handle travel schedules and reservations for the supervisors. • Greet scheduled visitors and guide them to the appropriate areas or persons. • Order and maintain office supplies, and arrange for equipment maintenance when necessary. • Assist in maintaining the supervisor's budget and preparing reports. Requirements • Proficient in Microsoft Office Suites including Word, Excel, PowerPoint, and Outlook • Ability to distribute and sort incoming mail efficiently • Experience or knowledge in operating switchboard phones with 1-10 lines • Excellent written and verbal communication skills • Strong organizational and time management skills • Ability to multitask and prioritize workload effectively • Demonstrated ability to handle confidential information discreetly • Previous experience in an administrative role preferred • High school diploma or equivalent required, higher education or certifications a plus • Comfortable working in a fast-paced professional environment • Exceptional attention to detail and accuracy • Strong problem-solving skills and ability to take initiative • Ability to work effectively both independently and as part of a team Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .