Become an integral part of the Asset Wealth and Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Administrative Assistant you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

 Maintain complex and detailed calendars  Screen incoming calls and determine the level of priority, while using caution in dispensing information  Manage the coordination and logistics of both internal and external meetings  Arrange and coordinate complicated domestic and international travel  Organize all aspects of internal and external events, including catering and transportation  Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines  Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access  Produce high quality emails and messages to individuals at all levels of the organization  Maintain department documents, including current organizational charts and Executive Bio’s  Handle regular activities without prompting, and advise in advance with issues or delays  Assist in editing spreadsheets and presentations, including printing and binding, for client meetings 

Required qualifications, capabilities, and skills

 At least five years of administrative experience  Advanced organizational skills, ability and instinct to connect dots and escalate issues as required  Discretion and good judgment in confidential situations, and proven experience interacting with senior management  Strong interpersonal, written, and oral communication skills  Strong proficiency in Microsoft Office  Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

 Experience supporting at the Managing Director level (or equivalent) or above  College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.