Become an integral part of Global Corporate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Administrative Assistant in Global Corporate Banking,  you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client tickets, compliance requirements or business travel tax. You will tap into your thought leadership to manage priorities, ensure efficient use of executives’ time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams (Office Management, etc.) to complete projects. 

Job responsibilities

 Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such  as conference rooms, events, and catering, etc.  Manage the coordination and logistics of both internal and external meetings  Arrange and coordinate complicated domestic and international travel  Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.  Produce high quality emails and messages to individuals at all levels of the organization  Assist in editing spreadsheets and presentations, including printing and binding, for client meetings   Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access,  presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring  superior client service at all times  Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed  Maintain confidential data, enforce internal controls, and comply with policies and procedures  Support internal CRM or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards

  

Required qualifications, capabilities, and skills

3 years of administrative support experience with background in a client facing sales and financial services environment Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment Effective travel planning skills and knowledge Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented Effective interpersonal skills and excellent communication - confident, organized, and clear Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies Project and event management experience   Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required. Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes   Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed 

Preferred qualifications, capabilities, and skills

 Experience supporting at the Managing Director level (or equivalent) or above  College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.