Job Title: Executive Assistant

Location: Parsippany, NJ (onsite Tues, Wed, Thurs)
Duration: 1 year contract
Pay: $50/hr.
 

Function Overview:

The Executive Assistant provides administrative support to the ERP team. The ideal candidate will be a collaborative partner who strives to make it easier for the team to do their jobs better.

 

Summary:

The Executive Assistant role, located in the Parsippany, NJ Headquarters, serves as the primary point of contact for internal colleagues and external constituencies on all matters pertaining to the Project.

We are looking for candidates who exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

 

Essential Duties:

Specific responsibilities include, but are not limited to:

Prioritizing and managing a busy and dynamic calendar of meetings and events. Coordinating travel, including developing itineraries, scheduling meetings with critical participants and optimizing and booking travel arrangements. Maintaining a central repository for project-related documents, ensuring version control and accessibility. Collaborate closely with team members to organize workshops, training sessions, and other related activities. Managing sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company. Preparing Documents, Spreadsheets, Slide presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Preparing expense reports. Reading, researching, collecting and analyzing information as needed and preparing briefing documents with respect to meeting attendees (outside parties), sites, companies, etc., in advance of meetings or other events. Completing ad hoc projects as assigned. Assisting with event coordination.
Additional details - Team is really looking for an experienced admin assistant or similar role who can work in a fast-paced environment, and can be flexible in hours when needed. Additionally, advanced technology skills are important, able to navigate new systems. Google Suite experience is a HUGE plus.


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System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.