At a glance Position:Executive Administrative Assistant Primary Location:Houston (TX, USA), Texas, United States of America Schedule:Full time Date Posted:02/07/2025 Job Number:R2058602 Position Type:Regular At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet. Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place. About you and this role Diamond Infrastructure Solutions(majority owned by Dow)hasan exciting opportunity for anExecutive Administrative Assistantlocated inHouston, TX! You will provide administrative support to Diamond Infrastructure SolutionsChief Executive Officerin a one-on-one working relationship, exercising sound judgement in a variety of situations, both internal and external, with exceptional communication, administration, and organizational skills. You will independently manage multiple priorities and projects to successful completion while maintaining confidentiality and sensitivity. You will anticipate the needs of both the executive and work environment, using strategic and critical thinking to offer solutions to problems with a high level of professionalism and confidence. Diamond Infrastructure Solutionsis an infrastructure-focused company strategically located in the U.S. Gulf Coast –the heart of U.S. manufacturing. The company is comprised of ~2700 employees and contractors that are driven by acustomer-first entrepreneurial mindset, offering expertise and turn-key services to more than 70 on-site and off-site customers across the U.S. Gulf Coast. The company is built upon the foundation ofDow’s world-leading operational excellenceto deliver best-in-class services and reliability. Our visionis to be the trusted leader in delivering reliable, sustainable, and highly integrated infrastructure services to meet ourcustomers' evolving needs. Our experienced team and extensive asset capabilities provide safe, reliable, and attractive services to support customer growth targets, while delivering bottom line growth. Our Peopleare the integral ingredient to our culture of employee ownership and excellence-driven core values. An unwavering focus on employee & asset safety and the generational impact to our environment & surrounding communities is critical. Togetherwe will strategically deliverFocused Growthwhile positioning the organization to leverage industry megatrends for sustained success. Responsibilities + Provide strategic administrative support with a superior attention to detail directly to the executive, exercising confidentiality, tact and diplomacy. Confidently able to handle sensitive and confidential information with integrity and discretion. Independently work on assignments that are complex in nature where considerable judgement and initiative is needed in resolving problems and making recommendations. Have a strong sense of ownership, bias for action, and able to work accurately when under pressure to meet tight deadlines. Responsible for a wide range of activities including management of a fast-changing and complex executive calendar, tracking key deliverables and leading the coordination of frequent global travel. + Oversee and manage the planning and implementation of and executive meetings, conferences, teleconferences, and managing large-scale events. Act as the focal point for agendas, briefings, presentations, logistics, conferencing, and guest arrangements. Arrange all necessary preparations and follow-ups to meetings, including timely notification, preparation and distribution of meeting materials, and appropriate reminders. + Use people knowledge, foresight and emotional intelligence to communicate clearly, manage conflicts, resolve issues and be strategic when providing support. Understand handling of sensitive and confidential information and be trusted to maintain strict confidentiality. Build a deep and trusting, long-term partnership with leadership. Trusted to be the voice of the executive as needed. Work closely and effectively with the executive to keep them well informed of upcoming commitments and responsibilities, follow up appropriately. + Coach transparently, answer questions honestly, knowledgeably, and appropriately. Demonstrate credibility and trustworthiness and encourage admins to lead within their own department or function. Make recommendations based on understanding the business/function and its culture. Participate in the development and implementation of administrative standards, policies and practices that impact the company. Demonstrate confidence in front of groups, executives and when leading teams. Competent understanding of organizational structure, leaders' responsibilities, and the wherewithal to make decisions consistent with authority. Show respect and inclusion of others. Provide feedback to peers and leaders. Serve as a sounding board for new ideas, suggests new processes, etc. + Interact with executive leadership and external stakeholders on behalf of the executive supported. Act as liaison between the executive, other leaders, and external groups. Regularly interact with a variety of national organizations, community leaders, government officials and other individuals who are influential or important to the business/function. Support a team environment. Leverage resources in a manner that ensures accountability in meeting deadlines. Active participant in the administrative professionals community. Demonstrated ability to independently navigate organization in support of completing tasks. + Manage travel and related client/supplier/other meetings including travel visas, security, and working directly with Executive Travel and Dow Aviation on air and ground transportation. Arrange complex and detailed travel plans, itineraries, meetings and agendas utilizing company discounts, cost effective accommodations and prepare expense reports accurately and timely. Compile documents and briefings for travel-related meetings. Familiar with foreign business culture. + Manage access to the executive through co-ownership of executive's calendar and email, acting as gatekeeper to effectively manage executive's time. Independently manage conflicting calendar priorities. + Schedule and coordinate arrangements for executives who are speakers / presenters / panelists at professional conferences, speaking engagements, and seminars. + Ability to quickly learn new internal electronic systems, and to share knowledge with others. Technology comprehension with the ability to provide input and feedback on systems and applications to improve efficiency and productivity. + Provide delegated authority services on behalf of the executive. Manage TER reporting, review and approve TERs on behalf of leader. Able to inform individuals of discrepancies, and provide coaching on proper procedure. Ensure employees adhere to company policy requirements including Diamond Infrastructure Solutions Code of Business Conduct. + Advocate for Diamond Infrastructure Solutions safety behaviors and lead by example. Identify potential safety and security issues and work with security to resolve. + Must be able to set priorities and have the ability to simultaneously handle multiple tasks. Must be flexible and able to quickly adapt to changes and anticipate needs by resolving operational and administrative issues before they arise. Demonstrated self-motivation. Reduce complexity to simplicity. Think quickly and creatively to solve problems. Ability to move quickly with the changing environment and are up-to-date with business and organization activities. Meet deadlines, readjust priorities when unforeseen issues arise and plans their days for productivity. Strong attention to detail in reviewing correspondence, submitting reports and completing everyday duties. + Build a rapport and maintain relationships within, and externally, to achieve a positive outcome. Able to effectively communicate and collaborate with a diverse range of people both domestic and internationally. Target written and verbal communications to different audiences clearly and concisely. Ability to read complex settings and can respond appropriately to challenging people and circumstances. Encourage a diversity of opinions to resolve issues. Qualifications + A minimum of a High School Diploma or GED or equivalent. + A minimum of 10 years of experience in an administrative position. + Prior experience working with senior leaders. + Willing and able to work outside of normal business hours as business needs dictate. + A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process. Your Skills + Leadership: Proven leadership skills demonstrated through active listening, learning, communicating, taking responsibility, and setting a strong example. + Influential Leadership: Effective and inspirational influencer; Show respect and inclusion of others, provide feedback to peers and leaders. Serve as a sounding board for new ideas and issues. Influence and guides others toward identifying vision and goals. + Proactive Problem-Solving: Strong problem-solving abilities when encountering unexpected obstacles. Competently manage stressful situations. + Interpersonal Relationships: Drive a culture of trust, transparency, empowerment and accountability. + SME Support: Demonstrated SME traits with MS Office platform, Dow Systems software and collaborations tools. Able to assist managers and team members with everyday IT issues. + Analytical Decision Making: Compile information from role-related information systems and make decisions based on it. Use technology and data to enhance productivity. Additional Notes Relocation assistance is not available for this position. Benefits – What Dow offers you We invest in you. Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing. Here are just a few highlights of what you would be offered as a Dow employee: + Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives. + Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it. + Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals. + Employee stock purchase programs (availability varies depending on location). + Student Debt Retirement Savings Match Program (U.S. only). + Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match. + Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations. + Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building. + Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs. + Competitive yearly vacation allowance. + Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents). + Paid time off to care for family members who are sick or injured. + Paid time off to support volunteering and Employee Resource Group’s (ERG) participation. + Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey. + On-site fitness facilities to help stay healthy and active (availability varies depending on location). + Employee discounts for online shopping, cinema tickets, gym memberships and more. + Additionally, some of our locations might offer: + Transportation allowance (availability varies depending on location) + Meal subsidiaries/vouchers (availability varies depending on location) + Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location) Join our team, we can make a difference together. About Dow Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 31 countries and employ approximately 35,900 people. Dow delivered sales of approximately $45 billion in 2023. References to Dow or the Company mean Dow Inc. and its subsidiaries. ​​​​Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visitingwww.dow.com. As part of our dedication to the diversity of our workforce, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available onwww.dow.com. Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-693-6947) and select option 8.