Become an integral part of the Corporate & Investment Bank, Digital & Platform Services Strategy team where you will have the opportunity to work in a fast-paced organization and each day will be unique! Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Administrative Assistant in Digital & Platform Services Strategy, you will be responsible for a variety of administrative tasks and functions in support of a group of Strategy Executives in Corporate & Investment Bank, Digital & Platform Services. You must have strong organizational and time management skills, and polished communication skills. You will need to demonstrate a high level of professionalism and deliver flawless work output. Your daily routine will also include interaction with various executive-level internal clients across various lines of business. You will need to exercise discretion and good judgment in a variety of situations, and adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities:

Maintain fluid and complex calendars, including scheduling meetings and conference calls with senior-level internal and external stakeholders, coordinating room reservations, audio-visual set-up, and catering arrangements as necessary, and preparing documents for meetings. Exercise good judgment and tone when managing requests and inquiries. Screen incoming calls and determine the level of priority, while using caution in dispensing information. Arrange and coordinate domestic and international travel. Process invoices and expenses, ensuring that company policies are followed, and items are processed within provided guidelines. Produce high quality emails and messages to individuals at all levels of the organization. Maintain department documents, including organizational charts and Executive Bio’s. Handle regular activities without prompting and advise in advance with issues or delays. Work in positive partnership with the administrative assistants team, to back up each other and collaborate on joint initiatives.

Required qualifications, capabilities, and skills 

At least five years of administrative experience Proven experience supporting multiple people Advanced ability to organize and manage multiple tasks simultaneously, can decipher priorities, and handle high-pressure situations with a calm demeanor Excellent communicator - able to interact with people of all levels in a confident, professional manner Strong attention to detail and highly accurate Motivated by a collaborative environment and willing to go the extra mile  Partner collaboratively with the assistants team, in positive partnership to support each other smoothly Flexible hours as dictated by the needs of the business Strong proficiency in Microsoft Office

Preferred qualifications, capabilities, and skills

Experience supporting at the Managing Director level (or equivalent) or above

Note: This role requires five days in the office (Monday-Friday) and will not support hybrid options.