Executive Administrative Support Specialist Pleasantville, NJ (http://maps.google.com/maps?q=Pleasantville+NJ+USA+08232) Job Type Full-time Description Location: Pleasantville, New Jersey (Onsite Position) Position Overview: We are seeking an experienced Full Time Executive Administrative Support Specialist who thrives in managing multiple projects and responsibilities with precision and initiative. The ideal candidate will excel in providing executive-level administrative support, demonstrating exceptional communication, organization, and problem-solving skills. This role requires the ability to work independently while maintaining a high level of accuracy and confidentiality. Key Responsibilities: + Anticipate and fulfill the needs of executive and managerial staff, ensuring they have the necessary resources and support. + Act as the primary point of contact for internal and external communications, promptly and professionally handling inquiries and relaying messages. + Manage executive calendars, scheduling appointments, complex meetings, and travel arrangements. + Handle incoming emails, responding to inquiries and requests in a timely and professional manner. + Track deadlines for compliance and important tasks, ensuring timely submission of all necessary documentation and reports. + Encourage colleagues to meet deadlines and adhere to requests promptly. + Assist with various administrative tasks and projects as assigned, demonstrating strong decision-making and problem-solving skills. + Collaborate with members of the VP team leading department activities and events. + Demonstrate dedication to meeting the needs of internal and external stakeholders while maintaining respectful interactions. + Maintain confidentiality and discretion in handling sensitive information. + Proactively anticipate future needs and take initiative to address them. + Demonstrate resourcefulness in solving problems and handling unplanned or ambiguous circumstances. Essential Skills: + Strong decision-making abilities to prioritize tasks effectively. + Effective problem-solving skills to address challenges efficiently. + Excellent interpersonal skills to communicate effectively with colleagues and stakeholders. + Professional communication skills, both written and verbal, to convey information clearly and diplomatically. + Proficient time management skills to handle multiple tasks simultaneously. + Ability to adapt to changing priorities and work effectively in a fast-paced environment. Benefits: - 401(k) - Dental insurance - Flexible spending account - Health insurance - Health savings account - Life insurance - Paid time off - Vision insurance We are an equal opportunity employer and welcome applicants from all backgrounds to apply. If you have a passion for property maintenance and a desire to work for a reputable company, we encourage you to apply for this exciting opportunity. Requirements Requirements: - Minimum of four (4) years' experience supporting executive-level personnel. - Demonstrated ability to handle unresolved situations, frequent changes, delays, or unexpected events while maintaining a calm disposition. - Strong judgment, problem-solving skills, initiative, and follow-through. - Highly motivated and organized individual willing to take ownership and accountability for their work. - Self-starter who can work independently with excellent follow-through. - Team player with strong communication skills, both written and verbal. - Ability to maintain the highest level of confidentiality in all work dealings.