Department
 

BSD PSY - Administrative Operations

About the Department
 

The Department of Psychiatry and Behavioral Neuroscience is housed within the Biological Sciences Division (BSD). The BSD is the largest academic unit within the University and comprises faculty from 10 basic science departments, 13 clinical departments, and several Centers and Institutes. The approximately 1,300 faculty and 3,000 staff members working in the BSD collaborate across the organization to achieve our Mission, Vision, and Values (MVV):

MISSION

As part of the University of Chicago, we pursue globally impactful solutions to seemingly unsolvable challenges. Through our rigorous research, innovative education, and comprehensive care and healing, we collaborate on life-changing advancements that create meaningful results for our community and the world, including a greater, more equitable future for all.

VISION

Together, we elevate the human experience with knowledge and health care.

VALUES

Commit to Excellence
We contribute our exceptional talents to all we do and empower the same spirit of excellence in others.

Embrace Curiosity
We stay open to new ideas, champion diverse perspectives, and drive a culture of thoughtful risk-taking to deliver transformative innovation.

Embody Equity
We identify systemic issues and then foster change to drive a more equitable environment inclusive of diverse people, ideas, and fields of science.

Grow Together
We meaningfully collaborate with one another to create something bigger than we could ever achieve alone.

Make a Difference
We lead with heart and compassion in all our interactions. We create positive change in our areas of influence, whether expanding scientific inquiry, developing the next generation of leaders, or healing our community.

Take Ownership
We accomplish what we say we will and hold ourselves and one another accountable for our actions.

The MVV serves as our True North, charting our strategic plan for the next ten years and beyond. It is an exciting time to be a part of the University of Chicago and the BSD. Our team is helping shape the future for our learners, staff, faculty, patients, and community.
 


The Department of Psychiatry and Behavioral Neuroscience

The Department of Psychiatry and Behavioral Neuroscience at the University of Chicago has a long and highly respected history of clinical, teaching, and scientific excellence. Many of its former graduates are current and former Chairs of Departments of Psychiatry and leading researchers in addictions, impulse disorders, genetics of serious mental illness, and child development. Current faculty includes leading experts in diverse areas spanning clinical subspecialties and basic neuroscience.

Research conducted in the Department of Psychiatry and Behavioral Neuroscience is broad and multidisciplinary, spanning molecular, biological, imaging, and genetic approaches in animal models to human laboratory studies and patient-based clinical investigations in psychiatric disorders. The collective mission is to identify underlying mechanisms and risk factors and develop efficacious treatments for a number of psychiatric and health conditions, including anxiety and depression, autism spectrum disorders, bipolar illness and schizophrenia, dementia, obesity, eating disorders, substance use, and impulse control disorders. Examining developmental and cultural factors that impact mental health and treatment response are also strengths of the department, as is the use of cutting-edge technologies, including neuroimaging and functional genomics.

Job Summary
 

The Executive Administrator (EA) oversees the department's administrative oversight, including faculty and clinical associates. The EA serves as the Department of Psychiatry and Behavioral Neuroscience's chief operating and fiscal officer and is accountable for an all-funds budget of $11M. The EA will plan, coordinate, and direct the Department's broad and complex financial and management functions supporting clinical care, research, and medical education. The EA serves as a member of the Executive Committee led by the Vice Chairs/Directors and Diversity, Equity and Inclusion.

The Department of Psychiatry and Behavioral Neuroscience consists of highly competitive residency and fellowship programs, annually training 25 residents and 10 fellows.

Responsibilities

Reporting to the Department Chair, the Executive Administrator (EA) develops short- and long-term business plans for the Department. With a plan to expand into multiple suburban locations, the EA works to plan and execute this plan along with health system administration.S/he works with the Chair, Section Chiefs, and their respective Section Administrators to conduct ongoing assessments of, and respond to, growth opportunities and unmet needs within the Department.Works in partnership with the Leadership Team to develop strategies for identifying and securing donor support, fostering relationships that align with the department's mission and long-term objectives.Provides programmatic leadership and input for all strategic plan implementation processes.Works with the Biological Sciences Division (BSD) and University of Chicago Medicine (UCM) leadership to implement new and expanded existing service lines, strategic alliances, and new clinical sites. Oversees space assignments and prioritize capital requests, including equipment and space renovations.Provides effective and inspiring leadership by actively participating in all programs and services, developing a broad and deep knowledge of all programs.Identifies opportunities to leverage cross-program strengths to take advantage of new opportunities and/or to address organizational challenges.Fosters a safe and ethical environment, creating accountability to high organizational standards.Engages team development through coaching, goal setting, hiring, mentorship, talent management, best practices, and accountability.Provides leadership to managers within a department to support teaching, medical research and clinical care. Facilitates research initiatives of the faculty and staff.Directs department priorities, allocates resources, and executes strategic plans.Oversees non-medical activities of the department(s). Manages policy development and implementation in various departmental areas.Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 10+ years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

Advanced degree in business, healthcare administration or related field.

Experience:

Progressively responsible administrative/supervisory experience.Healthcare and/or academic medical experience.Experience with revenue cycle for hospital and professional fee billing.Directly related financial and budget development experience in a complex environment.Background working in a fiscally responsible, highly regulated business setting that regularly employs bench marking.

Technical Skills or Knowledge:

Advanced knowledge of spreadsheet and word processing programs.Knowledge of oracle enterprise systems.Proficient mathematical and analytical skills, including data sets and data aggregation.Knowledge of research funding and appreciation for working in a research-intensive academic culture.

Preferred Competencies

Operate in a highly matrixed environment.Commitment to promoting an environment of diversity and equity.Exceptional communication and listening skills, communicate comfortably with healthcare professionals locally and internationally, board and committee members, and academic and healthcare professionals.Communicate comfortably with faculty, staff, students, and officials at the highest level of the organization.Highly effective in verbal and written communication skills, including formulating recommendations and developing presentations.Highly ethical and professional manner with the ability to influence and lead others.Manage in an efficient, dynamic, and growth-oriented manner by fostering a continuous learning mentality that is applied to the overall department in alignment with the organizational commitment to excellence.Serve as an inspirational, persuasive, and agile leader with a track record of success in transformation and measurable outcomes.Track record of success in focusing on strategic objectives and translating the priorities into successful short- and long-term results for the organization.Demonstrated success in supporting medical research with the ability to identify opportunities for improvement in support functions effectively.Proven track record as a strategic leader with specific experience implementing value-added business initiatives.Demonstrated effectiveness in applying a keen business intellect to problem-solving in an environment notable for complexity with multiple business partners and multiple missions.Proven financial management skills, including the ability to analyze data for budgeting, operations, auditing, and accounts receivable and reserve analysis and perform preparation.Critical thinker, one who understands the underlying financial and operational drivers within a research environment, applying business best practices where appropriate and developing creative alternative strategies as needed.Excellent mathematical and analytical skills focusing on synthesizing and extracting trends from multiple incongruent sources.Demonstrated capacity to learn new technologies, interact professionally with members at all levels of the organization, and provide superlative customer service to the faculty, students, staff, and patients served throughout the organization.

Working Conditions

Office environment.High-stress environment.Eligible for hybrid work based on business needs and the demands of specific tasks. Working from the office is encouraged for tasks that require a high degree of collaboration.

Application Documents

Resume/CV (required)Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Administration & Management

Role Impact
 

People Manager

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

40

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.