Job Title: Executive Administrative Assistant

Job Description

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to coordinate and manage the daily administrative tasks for the CFO and leadership team. The ideal candidate will have a strong back-ground in executive administration and be capable of managing multiple priorities in a fast-paced environment.

ResponsibilitiesCoordinate and schedule meetings, conferences, and visits for members of the leadership team.Manage the Vice-President’s calendar, including adding events, rescheduling appointments, and providing daily briefings.Oversee all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence.Collect and prepare information or presentation materials for use in discussions and Board of Director meetings.Conduct research and create reports on various topics based on the needs of the leadership team.Process all expense reports in compliance with company travel policies and reconcile AMEX statements and receipts.Keep important information and documents organized both physically and electronically.Handle travel arrangements for the leadership team.Essential SkillsExecutive administrative supportAdministrative supportCalendar managementMicrosoft Office proficiencyBilingual in French and English (not required)Problem-solving skillsExperience with Excel (Vlookups and Pivot tables)Proficiency in PowerPointStrong communication and organizational skillsBachelors DegreeAdditional Skills & QualificationsExperience in executive administrationAbility to handle high-volume, fast-paced rolesFlexibility to work later hours if neededWork Environment

The work environment includes a hybrid schedule, with Monday, Tuesday, and Thursday onsite in the Brampton office, and Wednesdays and Fridays remote. Core hours are 9 am to 5 pm, with flexibility required to work later if needed. You will be supporting three Vice Presidents in a dynamic and fast-paced setting.

Pay and Benefits

The pay range for this position is $78000.00 - $78000.00

Workplace Type

This is a fully onsite position in Brampton,ON.

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\n À propos d'Aston Carter:\n

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.\n

\n \n La diversité, l’équité et l’inclusion\n \n

\n Chez Aston Carter, la diversité et l’inclusion constituent le pont vers l’équité et la réussite de notre personnel. La diversité, l’équité et l’inclusion (DE&I) sont ancrées dans notre culture par : \n

\n \n L’embauche des talents diversifiés ;\n Le maintien d’un environnement inclusif par une autoréflexion permanente ;\n La mise en place d’une culture de soin, d’engagement, et de reconnaissance par des résultats concrets ;\n L’assurance des opportunités de croissance pour nos gens.\n

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

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Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.

\n\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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