Executive Assistant, College of Education Wayne State University is searching for an experiencedExecutive Assistant, College of Educationat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Position Purpose: Provide varied confidential, executive administrative support to the Dean of the College of Education. Oversee and participate in assigned projects and activities designed to achieve the strategic goals and objectives of WSU and the College of Education. Interface with internal and external constituencies, including Board of Visitors members, donors, alumni, educational community leaders (i.e. superintendents, principles-statewide and local), members of leadership in the college and WSU campus community, etc. Function as confidential assistant to the Dean. Essential Job Functions : Provide complex calendar management, exercising discretion and judgment to analyze and appropriately prioritize complicated and challenging schedules; respond to frequent changes in schedules; set priorities. Conserve time by performing or delegating non-essential tasks. Proactively anticipate needs and drive improvements and efficiency. Collect and prepare briefing materials for the dean as needed for scheduled meetings, events and appointments. Prepare memos, letters, meeting agendas and materials, summary notes, reports, spreadsheets, graphics, charts, presentations, etc. Handle highly sensitive and confidential information and maintain all related files and materials with security and efficiency. Attend meetings as directed and handle follow-up activities on behalf of the Dean. Serve as liaison and interact with college and university personnel, faculty and staff on action issues initiated by the dean or requested of the dean by the president, provost, fellow deans, etc. Direct inquiries to appropriate parties. Follow up and track action issues as needed. Screen and respond to the dean’s meetings requests, student complaints, and all other forms of requests and inquires for the dean. Answer the dean’s direct line and respond directly, provide assistance when possible, or route to appropriate parties according to established protocol. Screen the dean’s incoming mail by reviewing, prioritizing, and routing accordingly. Plan and organize meetings and other events for the dean, occurring on and off campus, including official social/academic events and functions, the dean’s Academic Council meetings, and other recurring or incidental meetings and events. Ensure that meetings and events have appropriate locations, supplies, materials, audio-visual equipment, and other needs met. Order supplies as needed for events, meetings, and day-to-day work. (Using Wayne BUY) Manage travel arrangements, both flight and hotel reservations for the dean, tenure-track faculty candidates, and other guest travelers of the dean. Prepare travel folders with itineraries, agenda packets, travel arrangements, etc. (Using Travel Wayne) Manage and collect all materials for faculty annual review and selective salary procedures. Work with faculty on promotion and tenure submissions and sabbatical leave requests. Send/receive related correspondence, information, and materials on behalf of the Dean to internal and external stakeholders in order to facilitate successful and timely outcomes. Supervise tasks and projects assigned to student assistants. Other duties as assigned. Minimum Qualifications: High school education or equivalent. Associate’s degree in business, office administration or related fields preferred. An equivalent combination of education and experience may be accepted. Experience: Specialist (minimum 5 years of job-related experience) At least 5 years’ relevant administrative support experience, preferably supporting an executive. Experience working in cloud-based and collaboration-based environments. Experience with Office 365 Teams and Groups preferred. Knowledge, Skills and Abilities: Strong interpersonal skills and proven ability to build collaborative relationships. Demonstrated ability to interact and work closely with people from different racial/ethnic groups, sexual orientations, gender identities, etc. Effective and professional written and verbal communication skills, including demonstrated proficiency in grammar, proofreading, and editing skills. Ability to exercise initiative, diplomacy, discretion and confidentiality with a positive, service-oriented attitude. Excellent organization skills with the ability to manage a dynamic workload and complete multiple tasks within established and changing deadlines. Ability to think proactively, identify and solve problems, anticipate needs, plan and prioritize work with accuracy, efficiency and timeliness. Ability to exercise sound judgement with or without complete information. High-level of computer skill proficiency and demonstrated ability to advance technical skills. Comfort with and ability to adapt in a changing technical environment. Office 365 (including Outlook, Word, PowerPoint, Excel, OneDrive, and OneNote) and Microsoft Teams. Advanced Outlook skills, such as calendar scheduling assistant, categories, tasks & follow-up flags, moving outlook items between software tools, and securely utilizing internal and cloud-based networks for related files and data storage and maintenance. Advanced Office skills such as mail-merge functions, using document templates and styles, object linking and embedding, tracking changes, excel functions. Ability to build presentations, proposals, and other professional and official documents and materials. Demonstrated ability to quickly master new and changing software technologies will be required, such as online travel and procurement systems (i.e. Concur, Wayne Buy, Travel Wayne), Adobe, Visio, Skype, etc. Preferred qualifications: Experience with Office 365 Teams and Groups preferred School/College/Division: H02 - College of Education Primary department: H0201 - Deans Office Education Employment type: + Regular Employee + Job type: Full Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Annual Salary + Annual Salary: To be determined Working conditions: Job openings: + Number of openings: 1 + Reposted position: No Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. Equal employment opportunity statement: Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.