Welcome to Gordon Food Service!  We are excited that you are thinking about opportunities with us, and we have an amazing story to share.  Here's a quick glance of who we are and the impact you could have on the food service industry. There's a seat at our table for you...

Position Summary:

Gordon Food Service has an opportunity for an experienced Executive Administrative Assistant who will be responsible for a number of administrative duties.  We are seeking an individual with a passion for taking on challenges.  Reporting to the Prairies Regional Vice President, the ideal candidate will be a highly motivated individual with strong business acumen, strong attention to detail and previous experience providing senior-level support.  Candidates must have the ability to interact professionally while maintaining confidentiality.  The ability to work independently and prioritize in a fast-paced changing environment is crucial. This role is an in-office position, 5 days a week.

What We Offer

Medical, Dental, Prescription Drug, and EFAP Benefits after 30 days of employment

Comprehensive customizable benefits program to suit you and your family needs including dental, vision, prescription drugs and extended health coverage

Company-matched retirement program 

Annual bonus and profit sharing 

Training and career advancement opportunities

Gordon Food Service product discounts 

Employee appreciation events

Family culture

126 year, family-owned and operated company history

Responsibilities

Provide administrative support to the Prairies General Managers and Senior Leadership team.

Provide comprehensive administrative support for the Calgary office, including coordinating lunch orders, scheduling meetings, managing supply inventory, arranging travel, and planning events of varying sizes.

Coordinate full-scope meetings and large events for over 450 employees (Town Halls, Annual Celebrations, Family Day etc.)

Manage various internal calendars 

Coordinate travel plans for leadership in Concur

Approve and submit time cards for the leadership team in UKG/Kronos

Direct communication with employees internally and externally

Support and direct various committees (Community Sharing, Annual Celebration, Upgrowth Collective)

Draft and edit emails, announcements, minutes, and presentations

Prepare and submit expense reports on behalf of the senior leadership team

Establish and maintain strong working relationships with internal and external customers

Maintain confidentiality and discretion

Coordinate and arrange meetings, including preparing agendas and creating presentations/supporting documents, reserving facilities, and manage corresponding budgets

Act as a resource center for a variety of processes and systems (company programs, expenses, policies)  

Skills You Bring

Excellent communication skills, both verbal and written

The ability to work confidentially and independently

Ability to prioritize tasks in high energy environment

Ability to solve problems under pressure and provide creative solutions when necessary

Demonstrated creativity in planning events and fostering a positive and engaging workplace environment.

Goal-oriented, motivated self-starter with excellent organizational skills and ability to handle multiple tasks

Proven ability to thrive in a fast-paced environment while effectively managing competing priorities.

Be able to work within tight time demands

Special event planning/hospitality experience

A strong knowledge of Google Suite

Knowledge of UKG/Kronos, Concur, and Ariba software is preferred

Minimal local travel may be required

Relevant education and three to five years’ prior experience in mid-to senior-level administration, business, management, or related field preferred

Gordon Food Service is the largest, privately held foodservice distributor in North America.  The best restaurants and food service locations trust us to deliver their products promptly and safely every single day.  Our family-owned company has a history of developing great people – and our people are what set us apart.  Every person we hire is important and we are proud to have built the kind of company that both develops careers and creates lasting friendships.

What We Value, You Value

We are committed to building a strong relationship with our local community through our Community Sharing Committee.

*We thank all interested applicants, however, only those under consideration shall be contacted*

We thank all applicants for their interest, however only those selected for the next stage will be contacted.   Gordon Food Service is an equal opportunity employer who strives to provide an inclusive work environment that involves everyone and embraces the diverse talent of its people.  All qualified applicants and employees will receive consideration for employment, or in terms or conditions of employment, without regard to any enumerated or analogous grounds of discrimination, including race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability, age, ancestry, place of origin, marital status, source of income, family status, sexual orientation or status as a qualified individual with disability.
If you require reasonable accommodation for any part of the application or hiring process due to a disability, please submit your request to talentcanada@gfs.com and use the words “Accommodation Request” in your subject line.