Job Description:

THE OPPORTUNITY

We are seeking a dynamic and highly organized Executive Assistant and Divisional Office Manager to join our team. This position is essential to ensuring the seamless operation of executive and various functions while driving initiatives and managing key projects across the Trade organization. The ideal candidate will possess exceptional administrative skills, a keen understanding of organizational dynamics, and a proactive approach to problem-solving.

RESPONSIBILITIES

Executive Assistant

Administrative Support: Provide comprehensive support, including complex schedules, organizing meetings, planning travel, submitting expenses, and maintaining organized systems.

Meeting Management: Prepare the President with all necessary materials and information in advance of meetings and assist in building agendas, taking notes, and follow up on action items to ensure timely completion.

Strategic Initiatives: Support the President’s strategic initiatives by monitoring progress toward business objectives, gathering and analyzing data from various systems, and building strategic presentations.

Divisional Office Manager

 Communication:

Act as a liaison between the Trade Leadership team and internal/external stakeholders, handling inquiries and delivering information with discretion and professionalism.

Develops trust and builds strong relationships with all employees, fostering interdepartmental collaboration, while helping to identify and solve problems/obstacles that are impacting goals.

Office Management: Assist and/or lead various cross-functional projects, including coding invoices, tracking manuscript submission, updating organizational charts and managing onboarding for all new hires and guide hiring managers in the division.

Document Preparation: Draft and edit reports, presentations, and correspondence as needed.

Operational Efficiency: Function as a project manager for key initiatives, implement systems to improve efficiencies, analyze and present data drive momentum, and manage follow through.

Data Analysis: Conduct industry research and provide thoughtful and timely insights to identify trends and inform strategy.

Event Planning: Plan seasonal divisional events with an average of 240 attendees, purchasing gifts, overseeing budgets and hiring vendors as required.

About Scholastic

For more than 100 years, Scholastic Corporation (NASDAQ: SCHL) has been meeting children where they are – at school, at home and in their communities – by creating quality content and experiences, all beginning with literacy. Scholastic delivers stories, characters, and learning moments that empower all kids to become lifelong readers and learners through bestselling children’s books, literacy- and knowledge-building resources for schools including classroom magazines, and award-winning, entertaining children's media. As the world's largest publisher and distributor of children's books through school-based book clubs and book fairs, classroom libraries, school and public libraries, retail, and online, and with a global reach into more than 135 countries, Scholastic encourages the personal and intellectual growth of all children, while nurturing a lifelong relationship with reading, themselves, and the world around them. Learn more at www.scholastic.com.

Some benefits that we offer:

Full suite of health and wellness benefits (including a $0 deductible Medical Plan)

Retirement Savings Plan 401(k) with options for both Roth and Traditional Contributions

Tuition-Free programs for undergraduate and graduate degrees

Generous Parental Leave Program

Employee Stock Purchase Plan (ESPP) with opportunity for discounted stock at a 15% discount

Thank you for your consideration in choosing Scholastic.

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Qualifications

HOW YOU CAN FIT (Qualifications)

Knowledge, Skills, and Abilities: Exceptional organizational and multitasking abilities, strong written and verbal communication skills, proficiency in office software (e.g., Microsoft Office Suite, Google Workspace), and proficiency in data analysis.

Experience: Minimum of 5 years of experience in executive assistance or administration.  Project management experience is a plus.

Education: Bachelor’s degree in business administration, Management, or a related field. Advanced degrees or certifications in executive management are a plus.

Time Type:

Full time

Job Type:

Regular

Job Family Group:

Administration

Location Region/State:

New York

Compensation Range:

Annual Salary: 75,000.00 - 90,000.00

EEO Statement:

Scholastic is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of race, religion, color, sex, pregnancy, national origin, marital status, sexual orientation, gender identity or expression, age, non-disqualifying physical or mental disability, or status as a disabled veteran or Vietnam veteran. Those factors shall not influence the determination of qualifications for a job or other opportunity within the company. Further, all personnel actions (such as compensation, tuition aid, benefits, transfers, promotions, and dismissals, company-sponsored training, social and recreational programs) shall be administered without discrimination.

EEO is the Law Poster

EEO Scholastic Policy Statement

Pay Transparency Provision