About Us Groundbreaker. Game changer. Pioneer. TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader. TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world. Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications. Overview TRC Advanced Energy (TRC) is a nationally known energy efficiency consultancy. TRC collaborates with clients to develop and implement market transforming programs and initiatives that promote energy efficiency, renewable energy, and green building in multiple market sectors across the US and around the world. These initiatives reduce energy costs, improve the health and safety conditions of buildings, while also helping the environment by reducing greenhouse gas emissions. TRC acts nationally to address some of our country’s most challenging problems: global climate change and energy independence. TRC invites applications for the position of Executive Assistant, Strategy & Finance to support delivery of a commercial energy efficiency program serving Oregon and Washington. This program is designed to retrofit existing buildings with energy efficiency upgrades thereby reducing energy consumption while delivering incentive savings to participants. This position will collaborate closely with the Program’s senior leadership in the design, operations, and implementation of the program operations. The ideal candidate will be an exceptionally organized, detail-oriented individual with a positive attitude who exhibits an exceptional capacity for multitasking while maintaining the highest standards of accuracy, efficiency, and reliability. Key responsibilities include providing comprehensive support for program management, assisting in the development and execution of the Program’s key objectives and initiatives, orchestrating meeting schedules, facilitating meetings, overseeing other program operations staff, conducting financial reviews, and overseeing various administrative functions integral to the program’s success. The role will also play a pivotal role in coordinating program activities, ensuring the timely fulfillment of client deliverables, in accordance with the Program’s scope and client requests. The position is based in TRC’s Portland, Oregon office. While the role allows for hybrid work, some in-person meetings will be required. TRC is committed to promoting diversity and equity within the clean energy sector. Different backgrounds and perspectives are essential to the utility of the future, and we are working to empower candidates of the global majority, people with disabilities, women, and LGBTQIA2+ persons in the field of energy Program management. Responsibilities Oversee daily administrative program operations of a 130+ people team in collaboration with senior managers and department leaders, and perform administrative tasks such as managing calendars, generating correspondence to program staff and subcontractors, maintaining electronic files, planning and coordinating meetings, and scheduling facilities Oversee $30M+ program budget and work with internal finance and program management teams on progress to budget, maintain profit margins, and other company finance metrics. Contribute to the development and execution of the Program’s strategic initiatives Act as a point of contact between the Program Leadership Team and functional leads, TRC clients, and other external stakeholders Guide and oversee work done by Senior Operations Associate, Office Manager, and potentially other program staff Facilitate communication between leaders and different parts of the organization to ensure alignment and consistency Support operating budget-tracking and management Work with project subcontractors and TRC contracts team on managing subcontracts, change orders, scheduling check-ins with subcontractors, etc. Develop and build relationships with all employees for increased efficiency and responsiveness of existing operations and help define new operational strategies by working with Director, Associate Director and other program leads on special projects Manage competing deadlines and priorities effectively while keeping team members informed of any challenges that may impact their functional teams Coordinate cross-functional teams and program staff to achieve Program objectives Act as liaison to the program director with new hires, including drafting Advanced Energy specific hiring materials, managing documentation, onboarding, and collaborating to address and resolve employee questions. Assist with reviewing and facilitating efficient Program billing, working within company’s accounting practices Supporting Program managers in reporting metrics and other deliverables Provide outstanding, professional customer service with excellent communication skills and a positive attitude when addressing detailed requests from clients and internal team members Improve current processes and optimize organizational procedures for efficiency and productivity Support operations, technical, marketing, and other cross functional teams as needed through reporting, research, information follow-up, vendor training, etc. Qualifications 8+ years professional experience in a business management role requiring similar skills, energy program operational experience preferred. Proficiency in MS Office tools (i.e., Outlook, Excel, Word, SharePoint, Teams) is required. Advanced Excel Skills: Pivot Tables & VLOOKUP's. Budget management, financial acumen, & budget management software experience. Excellent written and verbal communication skills. A self-starter with experience in organizing multiple teams and departments. Versatile abilities and extreme dedication to efficient productivity. Nimble business mind, focused on developing creative solutions. Strong project management and reporting skills, with a focus on interdepartmental communications. Demonstrated ability to manage multiple tasks to meet short turnaround times while effectively adhering to strict quality control standards. Associates/BS/BA degree is preferred, but not required. Our Mission We understand our clients’ goals, and embrace them as our own, applying creativity, experience, integrity and dedication to deliver superior solutions to the world’s energy, environment and infrastructure challenges. Our Vision We will solve the challenges of making the Earth a better place to live — community by community. TRC is ranked #16 on ENR's list of the Top 500 Design Firms in the United States. Please watch the video below to learn more: https://bit.ly/3uJdTWh Benefits: TRC offers a competitive benefit package consisting of: Medical, dental, vision, and disability insurance. 401k package that includes both traditional and Roth IRA options and Company match. Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year). All full-time employees enjoy a minimum of 8 Paid Holidays per year. TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence. *These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees. Compensation: In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors. Other Compensation: Employee may be eligible for participation in the Company’s annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee. #LI-CS3 Disclaimers TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees. The complete job description and application are available on TRC’s career site. TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time. Salary Range USD $99,000.00 - USD $110,000.00 /Yr.