Job Posting Title:

Executive Assistant, Studios Human Resources

Req ID:

10098619

Job Description:

THE INTERNAL TITLE FOR THIS POSITION IS SECRETARY IV

About the Role & Team

As an Executive Assistant, you will provide top-tier administrative support to Human Resource Executives and the HR Business Partner team at The Walt Disney Studios. This role is part of the Disney Studios Team leading critical Business Units, including but not limited to Disney Music Group, R.I.S.E., Disney Theatrical Group, and Emerging Technologies. 

You will take charge of their ever-evolving calendars like a pro, ensuring that every meeting and engagement flows seamlessly. You will also act as a liaison, connecting our team with clients and partners in a way that will inspire collaboration. In addition, you will arrange travel, assist with projects and presentations, all while managing confidential information discreetly.

This role reports to the VP, Walt Disney Studios Human Resources with additional support for three Directors.

Responsibilities

Provide exceptional administrative support to multiple Human Resources executives and team members, which includes answering phones, scheduling meetings and conference rooms, organizing files, arranging travel, processing expense reports, ordering supplies, handling invoices, and responding to inquiriesTake full part in the effective management of the office workflow, ensuring timely ownership of projects, conducting basic research for ad hoc projects, overseeing budgets, and facilitating staff communication alongside other critical HR projects and processesCollaborate closely with executives to adeptly manage their calendars and time by proactively handling schedules, anticipating and resolving issues promptly, and identifying necessary materials/files for meetingsAnalyze office administrative and procedural challenges, making recommendations and implementing resolutions proactivelyUtilize relevant technologies to develop and maintain an efficient follow-up system, setting priorities, meeting deadlines, and ensuring assignments are completed with minimal directionMaintain accurate and timely departmental lists, including emails, office phones, cell numbers, etc.Uphold strict confidentiality standards regarding all matters and documentsFoster a positive environment for interactions within the office and the teamPerform miscellaneous duties and undertake projects as assigned when neededAct as a creative and proactive problem solver within the HR Business Partner team, assisting clients with calendar requests, workflow management, and HR-related questions

 Basic Qualifications

Proven experience in supporting an executive office as a highly effective and integrated partnerBackground in providing administrative support to executives (Disney experience is advantageous)Exceptional interpersonal skills, with the capability to collaborate seamlessly with executives, staff, external associates at all levels, and within a larger departmental teamCompetence in managing intricate office administrative tasks, necessitating independent judgment and initiativeExpertise in meeting deadlines, prioritizing tasks, and achieving quality outcomesAbility to work with a high level of organization, including meticulous attention to detail, and strong follow-up capabilitiesAbility to make informed decisions despite limited information and adapt quickly to changing circumstancesMaintain a positive and professional demeanor under pressure, while being resourceful and adaptableEffective communicator, both verbally and in writing, including drafting email communications and preparing presentation materialsWork with a strong sense of purpose, competence, authority, and empathy; consistently apply critical thinking to understand and resolve issuesHigh proficiency in Microsoft Outlook, Word, Excel, and PowerPointFlexibility with work schedule - some overtime may be necessary

Preferred Qualifications 

Previous experience in Human Resources/RecruitingPrevious experience supporting multiple executives in a highly matrixed organizationA desire to learn new emerging technologies and systems

Preferred Education

Bachelor’s degree or equivalent experience

Additional Information

The internal title for this position is Secretary IVThe hiring range for this position in Burbank, CA is $52,400.00 to $70,200.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job Posting Segment:

TWDSHR

Job Posting Primary Business:

HR-HRBP

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Burbank, CA, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2024-09-10