Your work days are brighter here.
At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.
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About the Team
At Workday, we are deeply committed to elevating human potential and making a positive impact in our communities. The philanthropy team leads our Workday Foundation grantmaking and social impact programs.About the Role
Workday is looking for an Executive Assistant to support our philanthropy team. In this role, you will support the Chief Philanthropy Officer and the philanthropy team members. We are looking for a well-organized, thorough, high energy individual with a positive outlook and a proactive attitude to provide administrative and organizational support.
Key Responsibilities
Manage, prioritize, and anticipate Chief Philanthropy Officer’s day-to-day schedule. Handles heavy calendaring of external and internal meetings for executive and team, and coordinates all meeting details including booking meeting space, organizing A/V needs, planning refreshments and additional matters as needed.
Book domestic and international travel arrangements (air, hotel, ground travel) including complex planning of meeting agendas and logistics. Assist with meeting coordination and build detailed itineraries for executive travel. Problem solve non-routine travel issues and maintain keen awareness of unique time zones and travel complexities.
Plan and coordinate department events as they arise, including the support of all meeting details (preparing agendas, preparing presentations, ordering meals, securing space, and inviting attendees). This will include quarterly meetings with grantees and scheduling regular check-ins with key internal and external teams.
Assist with the planning and execution of the Foundation’s annual calendar of priority projects including tracking project goals and deadlines.
Maintain the Foundation’s routine calendar.
Support preparation of reports for quarterly updates, board packets, annual audit, tax returns, and miscellaneous reporting as needed.
Maintain team mailboxes, support internal and external communications and presentations and provide general administrative support to the team.
Process purchase orders, expense reports, and expenses in Workday and Workday Foundation systems and ensure spend is within budget.
About You
Basic Qualifications
3+ years of administrative or executive support experience
Basic skills working with a wide range of office applications including Outlook, Slack, Google Drive, Google Slides, Microsoft Office, Zoom and Gen AI
Other Qualifications
Strong, professional presence and presentation; excellent verbal and written communication skills
Ability to coordinate small/medium/large events with direction.
High energy, positive outlook, and flexibility to work effectively in a fast-paced environment
Diligent and detail oriented
Ability to resolve issues using relevant information
Strong time management skills and the ability to multitask/prioritize multiple workstreams
Operates with discretion, exercises good judgment, maintains confidentiality, and the utmost integrity
Workday Pay Transparency Statement
The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday’s comprehensive benefits, please click here.
Primary Location: USA.CA.Pleasanton
Our Approach to Flexible Work
With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.
Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.
Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.
Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!