We’re hiring an Executive Assistant with at least 2 years' of experience providing comprehensive administrative support to multiple C-suite executives. This position requires an individual with a high level of integrity, discretion and an impeccable attention to detail. Well-developed communication skills are a must. Responsibilities include but are not limited to booking travel, managing executive calendars, managing CEO-related projects, communicating on behalf of leadership, and providing general administrative support. WHAT YOU’LL DO   + Book travel arrangements (flights, rental cars, lodging)  + Complete expense reimbursements for CEO, Managing Principal, and CFO per Dowbuilt cost coding and approval guidelines  + Manage CEO, Managing Principal and CFO entries in client database in CRM + Organize and manage the CEO, Managing Principal and CFO’s calendars as directed:  + Review calendar for scheduling conflicts + Act as point person for availability questions; including the current whereabouts of the individual + Schedule/reschedule meetings and proactively communicate changes with all parties + Professionally communicate on behalf of the CEO, Managing Principal, and CFO as directed + Support CEO-owned properties, including billing, account set up and maintenance, insurance and taxes, and confirming appropriate cost allocations with accounting + Act as secondary point of contact for CEO’s external vendors, including Dowbuilt Service, pet carers, and others + Support the Chief of Staff with special projects + Backup the Seattle Front Desk as needed + Other related duties as required   TRAVEL:  Some local travel may be required for this position (less than 10% of time). WHAT YOU NEED TO SUCCEED To be successful as a Dowbuilt Executive Assistant you’ll need: + At least 2 years of administrative or executive assistance experience + Outstanding organizational, interpersonal and written communication skills + Analytical, diplomatic and tactful + Bachelor’s degree in human resources, business administration, communications, another related field, or equivalent professional experience + Technology: Proficient in MS Office Suite, web-based solutions (SmartSheet, Egnyte, Slack, Asana, Insightly).  + Composure: Manages stress and maintains composure in challenging situations. Ability to multi-task and manage within gray space. Builds trust, exercises discretion and maintains an approachable presence. Demonstrates discretion and treats all proprietary company and client information as strictly confidential outside, and in some cases within, the company. + Deliver stellar customer service. + Adapt quickly and effectively to changing circumstances. + Unflappable - maintain a positive, can-do attitude no matter what problem is there to solve.  + Motivated, dependable and trustworthy. + Actively listens, follows instructions, reads between the lines, takes impeccable notes, asks for help, suggests creative solutions.  + Personal Learning: Takes ownership of personal learning and development of new skills and abilities. Maintains curiosity and commitment to learning over time.  + US work authorization WHAT WE OFFER We are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life: + Competitive pay commensurate with skills and experience + 100% paid medical, dental, vision, and $50,000 in basic life insurance for full-time employees (35% coverage for dependents medical), first of the month following DOH + 401(k) retirement savings plan with employer profit sharing contribution + Company-paid short-term disability policy for all full-time employees + 8 paid holidays each year, no waiting period + Paid Time-Off (PTO) Salaried, Exempt employees earn 120 hours in their first year, with an accrual increasing annually with years of service + Mentorship and career development opportunities + Education reimbursement  + Dog-friendly offices and casual dress environment  + Discretionary bonus The compensation range for this position is: $70,000 - $85,000 annually WHO WE ARE Dowbuilt is a construction company founded in 1980, and today our talented teams can be found from coast to coast. We excel at cutting-edge, innovative, never-been-done-before residential projects and home service—all of which require precision and impeccable attention to detail. We work with top architects, and our builds are regularly featured in publications such as Architectural Digest, Architectural Record, and Dwell. The Dowbuilt culture is one of care—care for our employees, clients, and the talented craftspeople we partner with—resulting in care for the incredible designs we bring to life. HOW YOU'LL GROW We’re committed to investing in our team members’ ongoing professional development. At Dowbuilt, we want everyone to have equal opportunity to play to their strengths, fill gaps in knowledge, and grow professionally. We believe that effective career development requires two-way, open communication between employee and manager. Expectation setting happens on both sides, along with support, mentorship, and goal setting at regular intervals. Find out where your career will take you at Dowbuilt. Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.   Powered by JazzHR