Job Description:
Segment: Mars MultisalesLocation: Johannesburg, GautengJob OverviewProvide first class personal administration and support to the Southern African Leadership Team, with the aim to impact their effectiveness.
Manage the office as well as support other internal processes. Provide Site administration/coordination for MGS.
What are we looking for?Minimum qualification: Matric, Bachelors degree will be advantageous
Proficient computer skills and in-depth knowledge of relevant software such as SAP, Ariba, MS Office, Outlook
Knowledge of standard office administrative practices and procedures
Project Management experience
Minimum of 8-10 years’ experience in providing support at a high level to an Executive team
Own transport with a safe driving record
What will be your key responsibilities?SA Leadership Team Support
Manage And Maintain SALT’ Schedules, Appointments And Travel Arrangements
Arrange And Co-Ordinate Meetings And Events
Monitor, Screen, Respond To And Distribute Incoming Communications
Liaise With Internal Staff At All Levels
Filing Of Expenses Within 60 Days
Presentations – Compilation, Coordination And Editorial Support
Posting Of Requisitions In Ebuy
Providing Support For Ad Hoc Events As Requested
P&O Support
Co-ordinate Panels for the recruitment process, meet and greet candidates, hand out case studies, physically co-ordinate candidates between rooms for panel process.
File soft copies of all Associate related forms on personnel soft folders.
Payroll coordination: Ensure that all LM’s send all payroll related documents by payroll cut off dates, consolidate and route to payroll for timeous processing, etc.
Coordinate administration, meetings & site visits with Alexandra Forbes & Discovery (manage annual calendar for on-site planned visits)
Coordinate long service gifts/awards for Associates.
Co-ordinate and file copies of all training registers, invoices and certificates for the annual compilation of WSP/ATR
Office Management
Ongoing workflow improvement and workplace effectiveness
Managing office materials, refreshments, and supplies for office events
Managing the office environment ito supplies and maintenance issues
Supervise, coach and train cleaning staff per SLA with service providers
Support receptionist on daily requests
Managing the Staff shop, ito operations and stock
What can you expect from Mars?Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.
Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
Best-in-class learning and development support from day one, including access to our in-house Mars University.
An industry competitive salary and benefits package, including company bonus.
Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.