Position Summary

An Executive Assistant to the Chief Financial Officer and Chief Information Officer provides a high level of administrative support in the areas of calendar management, written and verbal communications, meeting and travel planning and record and file management. Additional duties include committee and/or board meeting management, as well as conference and special event planning. The position requires a strong degree of initiative, adaptability and sensitivity to sometimes highly confidential matters.  Special Projects include independently managing the financial reimbursement of charity care to all non-hospital owned practices and handling of checks, invoices and other documents that may be addressed to the CFO.

Primary Position Responsibilities

Administrative Duties Committee and/or Board Management Conference, Special Event and Travel Planning Contract Management, Invoice Processing and Budget Preparation Accounting Duties

Work Contact Group (Internal/External)

Regular contact with department personnel, clerical staff or various offices throughout the organization, various department managers and staff, administrative staff and executive assistants, as well as vendors and medical practices.

Reporting Relationships

Reports to: Chief Information Officer  and Chief  Financial Officer Supervises: None

Qualifications

Minimum Education: Required: High School Diploma or Equivalent Preferred: Associate’s, Office Administration or Bachelor’s Degree, Business or related field
Minimum Years of Experience (Amount, Type and Variation): Required: Minimum of 5 years of experience working in a fast paced office environment using office automation. Preferred: Minimum 2-5 years of experience working as an Executive Assistant to a high level executive.
License, Registry or Certification: Required: None Preferred: None
Knowledge, Skills and/or Abilities: Required: Organizational and planning skills Advanced computer skills including Google Slides and/or PowerPoint Strong written and verbal communication skills Information gathering skills Problem analysis and problem solving skills Judgment and decision-making ability Initiative Confidentiality Team member Attention to detail and accuracy Adaptability Professional appearance and conduct Preferred: Financial and contract management background is preferred.