Location

Brookfield Place New York - 225 Liberty Street, Suite 3501

Business - Brookfield Oaktree Wealth Solutions

Brookfield Asset Management, a leading global alternative asset manager, has an exemplary 100+ year history of owning and operating real assets and related businesses. In 2019, Brookfield acquired a majority interest in Oaktree Capital, a leader among global investment managers specializing in credit and other alternative investments. Together, Brookfield and Oaktree share a long-term, value-driven, contrarian investment style, focusing on sectors in which their in-depth operating experience and market knowledge provide a competitive advantage.
 

Brookfield Oaktree Wealth Solutions is a dedicated business delivering the unparalleled alternative investment expertise of Brookfield and Oaktree to private wealth investors, in partnership with their financial advisors. The business unit is dedicated to effectively supporting the financial intermediary community and bringing timely & unique solutions to market with the individual investor in mind.

Brookfield Culture

Brookfield has a unique and dynamic culture.  We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader:  Entrepreneurial, Collaborative and Disciplined.  Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Position Summary:

The ideal candidate is detail oriented with strong design, editing and proofreading skills, proactive and interacts well with staff at all levels while remaining positive, flexible, and efficient.  This person will be an integral part of administrative duties and office procedures.  A high level of professionalism and confidentiality is crucial to this role. Executive Assistant responsibilities within Brookfield are subject to change and require flexibility as may be required to support other groups during busier times.

Key Responsibilities:

Manage the main Outlook calendars and scheduling program specifics for all sales and fundraising-related prospecting and diligence meetings across multiple asset classes, and for both internal and external stakeholders utilizing assistants globally, to coordinate a variety of complex meetings with attention to different time zonesBalance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlinesUtilize analytical skills and a broad understanding of the business to interpret and anticipate the needs of the executives and proactively bring together appropriate resources to be supportive in addressing issuesPromptly respond to requests with accuracy and a courteous demeanorSchedule and manage logistics for internal firm-wide BOWS events, specifically fund trainings, teach-ins, and launch sessions; activities include managing the technology, catering, materials, e-mail communications and other items as neededDemonstrate an awareness of the fundamental business principles as well as an understanding of the overall firm to ensure appropriate decision-making protocols are followedPlan and coordinate onsite and offsite meetings, special functions and events with external and internal partnersWork closely with other team members on onboarding new employees, as well as offboarding processesCreate, format and maintain detailed Excel reports and Word documents utilizing advanced technical skillsOrganize complex travel arrangements as required, and in partner with Corporate Traveler, and update executives’ calendar with detailsProvide group administrative support and coverage prioritizing senior team members and other administrative staff such as:Manage email filing, distribution lists/mailboxes, and document preparation for internal and external meetingsManage filing system in Seismic and/or SharePointRetrieving mail, copying and binding, and submitting and processing of invoicesProcessing expense reports for various individualsCreate and modify PowerPoint presentations, including formatting of charts, graphs and images. Attention to detail in formatting, design, editing and proofreading are required.

Key Competencies/Behaviors Required:

Extraordinary attention to detail, pro-active approach to task management, and capable of sustained independent work.Able to prioritize calendars, meetings, responses and tasks with accuracy, concision, and professionalism.Excellent written and verbal communications skills.Demonstrated ability to handle confidential information appropriately.Seamless capability of holding professional interactions with various staff members at all levels and in multiple geographiesAbility to manage a poised, task-oriented composition in a fast-paced environment, occasionally under time pressure, with a high level of professionalism and confidentiality.Ability to adapt to change and pro-actively seek and implement tasks as time allows.Ability to balance conflicting priorities to manage workflow and ensure the completion of essential projects.

Requirements:

10+ years’ experience as an Executive Assistant working in the financial services industryEducation – 4-year degree or beyond from an accredited universityMastery of MS Office, including Word, Excel, PowerPoint and Outlook (create and/or update PowerPoint presentations and create mail merges with numerous recipients)Experience with Concur, SharePoint and Salesforce, preferredExtremely organized, ability to anticipate requests and be proactiveAble to manage multiple priorities and work comfortably in a fast-paced environmentStrong interpersonal skills and good judgmentAbility to communicate effectively with all levels of employees, including senior executives and outside contacts in a professional mannerTeam player and collaborative - provide support to other groups when time warrants, during absences, holidays etc.

Anticipated Compensation Range: $95,000-$115,000 USD

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it.  Accordingly, we do not tolerate workplace discrimination, violence or harassment.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.