Job Summary:

Title: Executive Assistant

Location: New York, NY (Full-Time, On-Site)

The Role:

Roc Nation, a Live Nation joint venture, is seeking a high caliber candidate for our Executive Assistant role — the incumbent needs to be well-spoken, with strong verbal and written communication skills, able to manage a high volume of projects and is a self-starter with excellent client interfacing skills. Must have a minimum of 2 years of experience and be willing to handle administrative responsibilities and work well in a dynamic, fast-paced environment.

Responsibilities:

Manage a high-volume calendar - organize meetings including scheduling, sending reminders, creating agendas, taking meeting minutes and providing documents/recaps to attendees

Answer and respond to phone calls, communicate messages and information to the Executive

Prioritize projects and respond when necessary

Coordinate and finalize travel arrangements for Executive and clients

Support process of Marketing, Communications and PR team 

Curate and organize essential team materials, maintaining structured Google Drive folders to promote streamlined collaboration and resource accessibility

Manage multiple projects at a time and prioritize workload to ensure that project timelines are met

Serve as primary point of contact for both internal and external projects, as well as, the main liaison between internal departments and external clients/partners

Track industry trends and make relevant recommendations for projects and brands

Generate and continuously maintain reporting data for respective projects, reporting to upper management, as necessary 

Work across the company and multiple business verticals to roll out new initiatives and meeting targets (as directed)

Assist with the preparation and execution of events spanning all Roc Nation verticals

Must be willing and able to travel to assist projects at the various stages 

Support related administrative and department needs

Qualifications:

Bachelor’s degree required

1-3 years of experience in assistant role, creative operations, project management, and/or related roles, preferably working in the music, sports or entertainment industry 

Familiarity with design software including Adobe Creative Suite (Photoshop, Illustrator, InDesign, Premiere), Keynote, and Canva (Preferred)

Ability to work independently in a fast-paced, dynamic environment 

Very strong verbal and written communication skills; exceptional presentation skills (visual design oversight & oral presentation); clear and concise

Adaptable; can roll with the punches and tweak approach to project when necessary

Excellent people and management skills to interact with staff, colleagues, cross-functional teams and third parties

Proven track record of developing collaborative relationships through gaining trust and successful delivery 

COVID-19 vaccination series and booster shot are a mandatory requirement for this position.

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.

EQUAL EMPLOYMENT OPPORTUNITY
Roc Nation and Live Nation Entertainment strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Roc Nation and Live Nation Entertainment recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Roc Nation and Live Nation Entertainment may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

Note – Roc Nation benefits and policies differ from Live Nation

New York City Hiring Range*:  $70,000 - $75,000

**Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the New York Salary Transparency in Job Advertisements Law. It is estimated based on what a successful New York City applicant might be paid. It assumes that the successful candidate will be in New York City or perform the position from New York City. Similar positions located outside of New York City will not necessarily receive the same compensation. Live Nation takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the NYC Law, a potential new employee’s salary history will not be used in compensation decisions.