Job Description:
Position Title: Executive Assistant
Location: Bothell, WA
Reporting to: Human Resources Group Vice President, Genie
Terex Human Resources is looking for a professional, enthusiastic, and highly organized Executive Assistant to support the Group Vice President, Human Resources and two additional Vice Presidents.
Aside from traditional administrative duties, such as maintaining calendars, travel, and expenses, the ideal candidate will possess strong communication skills, solid attention to detail, exemplary organizational skills, and the ability to meet tight deadlines, all while upholding the highest level of confidentiality.
Main Duties and Responsibilities
Performs technical and complex administrative duties involving the use of independent judgment and an in-depth understanding of company functions and procedures.
Performs administrative support to special projects and events.
Organizes Human Resources related events, such as training sessions, workshops, or companywide events.
Manages correspondence on routine matters independently, providing information as appropriate, or routing to executives as necessary.
Arranges management meetings as directed. Prepares schedules and informs participants, confirming dates and times. Manages the assigned vice presidents’ schedules to ensure there are no conflicts.
Makes travel reservations as needed. Individual and group arrangements as necessary.
Completes the assigned vice presidents’ expense reports on a timely basis with high degree of accuracy.
Attends meetings as assigned. Records, transcribes, and distributes minutes as directed. May attend meetings acting on behalf of the executive.
Performs special projects as assigned. Conducts research of external libraries, business transactions and operating data, employee demographics, industry statistics and trends, etc., to compile reports for executives.
As assigned, receives, handles, and stores confidential information pertaining to the company’s operations and/or team members. Strictly maintains a high level of confidentiality, as this position will be exposed to highly confidential information.
Maintains budget or other financial records and files for the executive. Independently assembles some or all of the performance and budget information for reporting to advisory boards or external agencies.
Performs other duties as assigned that support the overall objective of the position.
Required Qualifications
Five to seven years of executive assistant experience supporting executive level leaders
Experience with executive level calendar management
Experience with domestic and international travel – Zii experience a plus
Demonstrated high-level of exercising independent judgement and sound decision-making
Proficient with Microsoft Office products and applications – specifically Outlook, Excel, PowerPoint, Teams, and Word
Financial knowledge with a focus on expense reporting - Familiarity with Concur beneficial
Requires the ability to independently perform all of the duties of the position efficiently and effectively
Must be able to coordinate and perform complex administrative work with speed and accuracy
Must be able to learn, explain, and apply knowledge of Terex organization, operations, programs, functions and special terminology to relieve an executive of a variety of administrative details requires insider lingo
Requires the ability guide other team members in a manner that encourages high efficiency
Requires the ability to plan, organize and prioritize work in order to meet schedules and timeliness
Requires the ability to analyze situations and accurately adopt an effective course of action
Requires the ability to communicate with team members, customers, and external agents using diplomacy, and courtesy, and in a manner that reflects positively on Terex
Requires the ability to preserve confidential data
Physical ability to work in an office setting and operate office equipment
While performing the duties of this job, the team member is regularly to stand, sit, and use hands and fingers to operate office equipment
Light to moderate lifting is required
0 - 10% of travel possible to support events or critical meetings
Preferred Knowledge, Skills, and Abilities
Experience in a fast-paced Global Industrial company
Experience in Workday
Previous event planning experience
The compensation range for this position is $32.70 - $45.00 hourly/salary. Pay is based on several factors including but not limited to education, work experience, certifications, etc.
If you are interested in an open position but feel you may not meet all the listed qualifications, we still encourage you to apply.
Terex Overview:
At Terex, we fully embrace the increasingly diverse world around us and strive to create an empowering and welcoming workplace culture. We are a $4.0 billion publicly traded global manufacturer of materials processing and aerial work platform products and services. We are passionate about producing equipment that helps improve the lives of people around the world and providing our team members with a rewarding career and the opportunity to make an impact.
While our operations are global, each office or factory is a close-knit community. We value diversity, equity and inclusion, safety, integrity, respect, servant leadership, courage, citizenship, and continuous improvement. It's an exciting time to be part of the expanding manufacturing sector - come join us!
Additional Information:
We see inclusion as a key to our success and are committed to actively foster a culture where every team member feels valued, listened to, and appreciated. We are committed to being fair and impartial in our decisions, ensuring equity within our workplace. As an Equal Opportunity Employer, employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting the Recruiting department (person or department) at Globaltalentacquisitions@terex.com
The Company offers competitive salaries, advancement opportunities, and a full range of benefits, including paid vacation, 401(k), medical, dental, and vision.
Terex Corporation is an Equal Opportunity Employer and Affirmative Action Employer M/F/D/V.