Job Purpose/Overview:

Reporting to the Sr. Manager, Administration & Facilities, the Executive Assistant (EA) is responsible for completing a wide range of administrative and project coordination tasks, which require meticulous, confidential, and efficient handling of competing priorities. This role is essential to the efficient and effective operations of the assigned Executive(s)’ desk, including managing complex and detailed calendaring needs, oversight of meeting and event organization, complex travel and logistics support and related duties. This role requires strong use of professional judgement, client/customer service and astute management of competing priorities across a variety of situations. The role interfaces with Associates and Leaders across the organization who have varying ways of working, and requires strong written and verbal communication, organizational skills and attention to detail.
 

The EA provides executive level support to multiple Senior Leadership Team Members and their direct report staff, as needed to organize and coordinate executive outreach and oversees special projects.

Essential Responsibilities:

Completes a broad variety of administrative and project coordination tasks including managing multiple active SLT calendars, completing expense reports, and arranging complex and detailed travel plans, itineraries, and agendas.

Provides a bridge for smooth communication between key leaders, project management, and Associates.

Proactively and effectively communicates with SLT about upcoming commitments and responsibilities, following up as appropriate.

Works closely with the leadership team as well as members of the business unit teams across banners and functions.

Successfully completes critical aspects of deliverables, prioritizing conflicts, and engaging with stakeholders proactively to resolve issues and communicate updates.

Develops and maintains communications, including status reporting, meeting facilitation, publishing of minutes, and stakeholder management.

Actively participates in self-development (reflects regularly on strengths and weaknesses and identifies meaningful and realistic development objectives, manages own time and productivity).

Builds collaborative relationships (networks and surrounds self with people who inspire and offer guidance).

Actively participates in business objectives (incorporates the Mars 5 Principles and VCA values, attends Townhall Meetings, completes WOOF U training courses).

Fulfills other related duties as assigned.

Preferred Skills & Qualifications:

Superior attention to detail with strong organizational skills and ability to write reports and business correspondence

Excellent calendar management skills, including the coordination of complex executive meetings

Ability to effectively present information and respond to questions from managers, clients, customers, and the public

Ability to successfully create and/or modify processes

Excellent written and verbal communication skills, interpersonal skills

Strong work ethic; detail-oriented and well-organized

Ability to multi-task and prioritize deadlines

Flexible approach to changing priorities in a fast-paced environment

Ability to work well within a confidential environment with sensitive information

Independent and team-oriented

Education/Experience:

Bachelor’s Degree in Business or related preferred.

3+ years’ experience as a senior-level executive assistant or project manager.

Experience arranging travel for management, healthcare background.

Experience supporting C-Suite executives.

Superior attention to detail with strong organizational skills and ability to write reports and business correspondence with excellent calendar management skills, including the coordination of complex executive meetings.

Demonstrated ability to effectively present information and respond to questions from managers, clients, customers, and the public.

Core Competencies:

Results-Driven

Relationship Management

Integrity and Trust

Planning

Comfort with Ambiguity

Interpersonal Skills

Written and Verbal Communication

Listening and Negotiation

Location:

Position is based in VCA’s West Los Angeles headquarters.

Option to work remotely 1 day per week.

Additional Information

Compensation is negotiable based on education, experience, and other relevant credentials. The US base hourly range for this full-time position is $36.35 - $55.34 / Hourly. Our hourly ranges are determined by role, level, and location. Your recruiter can share more about the specific hourly range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base hourly range only.

If you are a current associate, you need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.

Benefits: We offer competitive compensation along with a comprehensive benefits package, including medical, dental, vision and paid vacation/sick days, 401(k), generous employee pet discounts and more!

The information in this position description indicates the general nature and level of work to be performed. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, change in personnel, workload, or technical development).

We are proud to be an Equal Opportunity Employer - Veterans / Disabled. For a complete EEO statement please see our career page at vcacareers.com.