At A-dec, we do more than create the highest quality products and services for the dental industry; we strive to deliver a superior employment experience for each of our team members. With an environment that encourages and assists each person in developing to their highest potential, a career at A-dec is incredibly rewarding.

Overview

This position independently performs diverse and complex administrative duties in support of CEO, Chairman of the Board, and executive management, which requires a thorough knowledge of the organization, administrative guidelines and procedures, as well as an understanding of the business environment.

JOB DUTIES AND RESPONSIBILITIES:

Works under minimal supervision to provide administrative support for complex programs, processes, and projects requiring a broad scope of responsibility. Negotiates and sets priorities based upon work objectives.Prepares information which may require collecting, analyzing and reporting complex information gathered from a variety of sources, utilizing advanced data definition and analysis tools to gather and report on business metrics.Arranges and manages all aspects of the CEO’s business travel, including flights, accommodations, ground transportation, meals, itineraries, and expense reimbursements. Manages expense reports, invoices, and other financial documents.Coordinates meetings/scheduling and calendar management, and arranges for necessary equipment, and/or catering as needed.Organizes and coordinates board meetings, including scheduling, preparing agendas, catering, and distributing materials. Interacts professionally with directors of the Board and family owners.Maximizes the executive’s time by assuming routine and complex administrative tasks and acts on the executive’s behalf in their absence regarding administrative matters.Serves as an information resource to leadership and/or outside departments on department guidelines and procedures.Interfaces with executives and others outside of the company who have business relationships with the CEO.Facilitates effective communication within the executive team and across departments.May attends key meetings, take notes and send out for distribution.May prepare executive presentations.Must be on-site for this position, with some flexibility.Other duties as assigned.

QUALIFICATIONS:

Knowledge, Skills, and Abilities

Detail oriented with strong customer focus.Advanced knowledge of Microsoft suite.Excellent written and verbal communication skills. Must be able to follow written and verbal instructions and troubleshoot problems when necessary.Strong interpersonal skills with the ability to interact professionally with individuals at all levels of the organization.Ability to understand and maintain confidentiality and applies discretion appropriately.Ability to work effectively in a team environment.Advanced organizational skills and ability to multi-task.Ability to prioritize and manage multiple projects simultaneously while meeting tight deadlines.Flexibility to adapt to changing priorities.

Education and Experience

Typically requires 8 years of progressively increasing administrative responsibilities with five of these years supporting C-suite executives in a corporate environment.Bachelor’s degree in business administration, communications, or related field preferred.Demonstrable history of using sound judgement pertaining to business decisions.Experience using artificial intelligence tools such as ChatGPT or equivalent.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not to be construed as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. A-dec reserves the right to assign job duties and days and hours of work based on factors such as workload requirements, staffing levels, and customer demands.

At A-dec, we value our people and show it by prioritizing an inclusive culture, total well-being, and opportunities for learning and career advancement. 

A background check and screen for the illegal use of drugs is required.
 
A-dec is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. In addition, A-dec will not discriminate against applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another. *VEVRAA Federal Contractor” 

A-dec is interested in qualified candidates authorized to work in the United States for US-based positions. We are unable to sponsor or take over sponsorship of employment visas.