Executive Assistant

Associate III - Product Support

 

Who We Are:

Born digital, UST transforms lives through the power of technology. We walk alongside our clients and partners, embedding innovation and agility into everything they do. We help them create transformative experiences and human-centered solutions for a better world.

UST is a mission-driven group of 29,000+ practical problem solvers and creative thinkers in more than 30 countries. Our entrepreneurial teams are empowered to innovate, act nimbly, and create a lasting and sustainable impact for our clients, their customers, and the communities in which we live.

With us, you’ll create a boundless impact that transforms your career—and the lives of people across the world.

Visit us at UST.com.

 

You Are:

UST is searching for an Executive Assistant who will provide helpdesk support for all customer roll outs. Assign tasks, guiding juniors on daily tasks, under supervision from Leads and Managers.

 

The opportunity:

·       Own the executive’s calendar, coordinating across business units and driving collaboration.

·       Manage domestic and international travel arrangements, ensuring efficiency and productivity.

·       Initiate and execute ideas to boost organizational morale and employee welfare.

·       Facilitate and drive completion of strategic offsites, town halls, and large group meetings.

·       Maintain the executive’s partner relationships and encourage regular networking interactions.

·       Manage the executive’s calendar with precision, ensuring optimal use of time and meeting objectives.

·       Triage daily and weekly tasks to meet deadlines, facilitate effective meetings, and maintain clear communication channels.

·       Oversee administrative duties, including travel arrangements, budget management, purchase requests/orders, expense reporting, and presentation preparation.

·       Organize and communicate employee events, such as group meetings and team-building activities, ensuring clear objectives and adequate preparation.

·       Collaborate with finance and related teams to ensure smooth operations and timely procurement of goods and services.

·       Proactively implement and manage efficient administrative processes.

 

This position description identifies the responsibilities and tasks typically associated with the performance of the position. Other relevant essential functions may be required.

 

What you need:

·       High school diploma and completion of a business/secretarial program or equivalent experience.

·       3-5 years as a C-level Executive Assistant.

·       Experience supporting corporate executives in a fast-paced setting.

·       Familiarity with managing global travel complexities.

·       Proficiency in office automation tools and software (Office 365, Teams, SAP, etc.).

·       IT Environment: someone who is familiar with IT terminology.

·       High Emotional Intelligence: Someone that is self-aware and reads people well to manage optimal relationships amongst the team

·       Tech Savvy and Resourceful: Someone who is solution oriented and can manage to overcome tech challenges as they arise

·       Seeking an Executive Assistant with a proven track of record of excellence in supporting C-level executives within a dynamic corporate environment.

·       The ideal candidate will be a master of organization, capable of thriving amidst the fast-paced and ever-evolving landscape of Applied Materials.

·       This role demands a collaborative spirit, as you will work closely with other executive assistants, executives at various levels, and external partners to support our Vice President in managing daily priorities.

 

 

Compensation can differ depending on factors including but not limited to the specific office location, role, skill set, education, and level of experience. UST provides a reasonable range of compensation for roles that may be hired in various U.S. markets as set forth below.

Role Location:   Texas

Compensation Range:   $51,000-$77,000

 

 

 

Benefits

Full-time, regular employees accrue a minimum of 10 days of paid vacation per year, receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year), 10 paid holidays, and are eligible for paid bereavement leave and jury duty. They are eligible to participate in the Company’s 401(k) Retirement Plan with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance, as well as the following Company-paid Employee Only benefits: basic life insurance, accidental death and disability insurance, and short- and long-term disability benefits. Regular employees may purchase additional voluntary short-term disability benefits, and participate in a Health Savings Account (HSA) as well as a Flexible Spending Account (FSA) for healthcare, dependent child care, and/or commuting expenses as allowable under IRS guidelines. Benefits offerings vary in Puerto Rico.

Part-time employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company’s 401(k) Retirement Plan with employer matching.

Full-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company’s 401(k) program with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance.

Part-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year).

All US employees who work in a state or locality with more generous paid sick leave benefits than specified here will receive the benefit of those sick leave laws.

 

What we believe:

We proudly embrace the values that have shaped UST since day one. We build our culture of Humility, Humanity, and Integrity. These values inspire us to nurture a people-first, human centric culture that fosters diversity, prioritizes sustainable solutions, and keeps our people and clients at the forefront of all decisions.

 

Humility:

We will listen, learn, be empathetic and help selflessly in our interactions with everyone.

Humanity:

Through business, we will better the lives of those less fortunate than ourselves.

Integrity:

We honor our commitments and act with responsibility in all our relationships.

 

Equal Employment Opportunity Statement

UST is an Equal Opportunity Employer.

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable characteristics protected by law. We will consider qualified applicants with arrest or conviction records in accordance with state and local laws and “fair chance” ordinances.

UST reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your performance.

 

 

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